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  • 1.  Hide sessions once full?

    Posted 07-08-2022 11:19
    I have looked through the threads and other help pages but can not seem to find an answer. Once a session has reached capacity, I would like to hide it from the registration process. I am not using waiting lists so there is no reason for a registrant to scroll through sessions that are no longer available. Does anyone know if this is possible?
    #Flex-Creating/ManagingEvents

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    Amerigo Berdeski
    Administrator
    American Council Of Engineering Companies Of ArizonaUnited States
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  • 2.  RE: Hide sessions once full?

    Posted 07-08-2022 12:22
    I would be curious to know this as well. 

    Also, in classic, sessions whose dates have already passed used to automatically fall off the registration process. That doesn't happen in Flex. I always have to go in and manually change the session to no longer display on the agenda.

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    Sara Shidal
    Computer Services, Inc
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  • 3.  RE: Hide sessions once full?

    Community MVP
    Posted 07-08-2022 12:28

    Interesting question.
    I can see not listing a full session, but there may be people remembering seeing the session and scratching their head looking for it.

    I just tried this on my test registration.
    Reg type is allowed to select A, B, C or D sessions.

    I registered myself for B and D.

    Went back to reg type, unchecked B. I was still registered. No error messages.

    Modifed my registration and unchecked B. OK.
    Went back to modify and B was not visible.

    The session would need to be removed from agenda if you list the agenda somewhere.
    Same method may work using admission type instead of reg type.

    It's a bit clunky. :)



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    Steven Schlossman
    Jack of all trades. Master of none.
    BMW Car Club of America
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  • 4.  RE: Hide sessions once full?

    Community MVP
    Posted 07-08-2022 12:55
    Was thinking about this again. You can mark the session closed.
    I have several sessions on my current registration marked closed that invitees don't see.

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    Steven Schlossman
    Jack of all trades. Master of none.
    BMW Car Club of America
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  • 5.  RE: Hide sessions once full?

    Posted 07-08-2022 13:25
    Yeah,

    I was just thinking there might be a filter option that will automatically hide them as they fill up.

    Amerigo Berdeski
    administration@acecaz.org
    Notary Public, Maricopa County

    American Council of Engineering Companies of Arizona
    532 West McDowell Rd
    Phoenix, AZ 85006
    602-995-2187 office
    623-570-3394 cell




  • 6.  RE: Hide sessions once full?

    Community MVP
    Posted 07-09-2022 11:25
    Edited by Steven Schlossman 07-11-2022 11:47

    No. Needs to be a manual process.
    I got overly complicated in my first suggestion. :)

    Add: I don't know why I though that the sessions should only be hidden to certain reg types.

    Reading Comprehension: F.

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    Steven Schlossman
    Jack of all trades. Master of none.
    BMW Car Club of America
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  • 7.  RE: Hide sessions once full?

    User Group Member
    Posted 07-11-2022 11:23
    Within the session set, you could switch the display options to "No" under "Display on Agenda."

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    Hallie Loeb, HMCC
    Event Operations
    CDW United States
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  • 8.  RE: Hide sessions once full?

    User Group Member
    Posted 25 days ago
    I would love to know this answer as well!

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    Paulette Salazar
    Event Specialist
    Shaw Industries Group, IncUnited States
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  • 9.  RE: Hide sessions once full?

    Cvent Staff
    Posted 17 days ago
    Hi Amerigo,

    There isn't a way to automatically have these sessions fall off the agenda once they are full, so you will need to close them on the back-end. 

    Thank you!

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    Erica Wise
    Senior Client Success Manager
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  • 10.  RE: Hide sessions once full?

    Posted 16 days ago
    This would be a great feature to add to a future release!

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    Krysten Bennett
    Communications & Technology Director
    Ohio Veterinary Medical AssociationUnited States
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