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  • 1.  Session Groups: If > Then algorithm, Guest Session choices and additional options

    Posted 13 days ago
    Hello fellow builders!

    I have capacities and waitlist in place, but am wondering if anyone knows:

    1. How to allow for ordered choice of sessions. 
    Scenario:  Attendee can choose from these activities: Golf, Tennis or Kayaking.
    First Choice: Golf but Attendee is waitlisted
    Second Choice: Tennis

    I don't want this Attendee to count against the capacity of Tennis because that would limit other attendees who want to make this their first choice.  

    2. Additionally, if the above is possible, if I chose Golf as my first choice, I should not be able to choose Golf as a Second Choice. Is that possible to limit session options based on previous selections?

    On another note: Guest registration & Sessions:

    If my guest does not wish to attend all the same sessions with me, is there an option for that? 
    Scenario:
    Session Group set up for Golf, Tennis or Kayaking. 
    Activity Session -  I want to Golf, but my guest wants to Kayak.  If I choose, golf, no additional questions or boxes pop up to ask what my guest wants to do.  Am I missing something?
    #Flex-Creating/ManagingEvents

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    Michelle Dubé
    Attendee Management
    BCD Meetings & Events
    Greater NYC
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  • 2.  RE: Session Groups: If > Then algorithm, Guest Session choices and additional options

    Cvent Staff
    Posted 10 days ago
    Hi Michelle,

    You can use session groups if you'd like invitees to select one session for a list of sessions. Unfortunately, you cannot limit further selections based on what sessions they've already selected.

    You could employ a combination of Admission items and sessions or setup session bundles to offer them various options.

    There's a setting in the Guest Registration widget in the Site Designer "Assign the invitee's agenda to their guests". Make sure this setting is toggled off to give invitees an option to select separate sessions for guests.

    Article - https://support.cvent.com/s/communityarticle/Can-I-automatically-apply-an-invitee-s-agenda-to-their-guests?

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    Megan Clark
    Assistant Team Lead, Online Community Marketing
    Cvent
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  • 3.  RE: Session Groups: If > Then algorithm, Guest Session choices and additional options

    User Group Member
    Posted 5 days ago
    Hi Michelle, 

    Sadly there is no built-in way to do exactly what you're hoping for. You might need to use a third-party survey tool to do the first/second/third choice enrollment in those activities. Alternatively, you could ask them a question during registration to the same effect and then manually enroll them in the backend. Not ideal, I know. 

    Good luck!

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    Béline Falzon
    Event Planner
    Stanford UniversityUnited States
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