I haven't yet reviewed all of our updates Hotel contract terms and conditions, but we've create a Data Protection information help sheet for our staff to use when working with outside vendors. We seek information on the processing of personal data and its storage (collection, transfers, if it is shared, and when it is deleted).
I'm not sure our team would want me sharing our specific language, but below would be an example I saw recently of contract terms:
--- will be financially and legally responsible for damages resulting in ---'s illicit or willful mis-use of ---- including but not limited to hacking attempts, attempts to gain unauthorized access to ---- , directories, and/or encrypted data, attempts to change system generated documents and reports, attempts to change the text of email notifications, changes and/or any mis-representation of attached files. ---- and/or its agents will prosecute any such attempts to the fullest extent of the law.
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Geoffrey Seiler
Registrar and Travel Coordinator
International Baccalaureate Organization (IBO) .
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Original Message:
Sent: 07-30-2019 12:11
From: April Nickelman
Subject: Terms and Condition Data Security
Hello,
We are getting ready to release our transient RFP in Lanyon and we would like to include some terms and agreements around data security into our RFP. Ideally we are looking to add something to have our hoteliers agree to so that in the case of another data breach, the hotelier would be responsible for any monetary compensation in the event of passport replacement etc.
Has anyone put any language in their transient programs OR even their meeting and event contract language to address this? We are looking for examples that may already be in use.
Thank you!
April
#Miscellaneous
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April Nickelman
Procurement Specialist
BAE Systems
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