I know this isn't the answer you were wanting, but forcing employees to room together is a terrible practice. I understand the desire to save costs, but they are attending meetings all day long, and then you expect them to have no privacy or down-time because they are stuck with a co-worker after hours? No opportunity to de-compress and have some quiet time if they need it?
I highly recommend your company change this practice, as I can guarantee you that your employees dread having to room together. Here's data to back it up: https://www.askamanager.org/search-results?q=share%20hotel%20room
My pleasure! I love the Ask a Manager blog – I've learned a lot!
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