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  • 1.  Add to Calendar

    Posted 09-30-2021 09:53
    When utilizing the "add to calendar" data tag in an event email, is there any way to control what information gets passed to the calendar?

    We have a Cvent/Webex integration and it would be nice to have the Webex link added to the calendar too -- not just date and time.
    #Flex-Creating/ManagingEvents

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    Donna Stout
    Continuing Education Specialist
    Lehigh Valley Health Network
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  • 2.  RE: Add to Calendar

    Posted 09-30-2021 10:57
    Following this thread. It would also be good to see that add to calendars in emails give the same options as on the event website for Google, Apple Mail, Outlook, etc instead of just an .ics file.

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    Evan Ring
    Marketing Manager
    Dow Jones & Co., Inc
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  • 3.  RE: Add to Calendar

    User Group Member
    Posted 10-01-2021 09:12
    Hi Donna,

    Sure thing. As long as your Add to Calendar widgets are placed behind registration, you can use either the Admission Item Registrant Data box or the Session Registrant Data box to include all sorts of good info, like your Zoom/WebEx details, physical location details, etc. On most devices, the links show up as hyperlinked in the calendar adds. If you want to offer this type of info to non-registrants, just use the Internal Note under Event Information or the custom option within the site designer wherever you place the Add to Calendar widget.

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    Jeremy Houser
    Projects Coordinator
    Duke University
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  • 4.  RE: Add to Calendar

    Posted 10-04-2021 12:31
    Thanks, Jeremy! This was helpful to get the job done.

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    Donna Stout
    Continuing Education Specialist
    Lehigh Valley Health Network
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  • 5.  RE: Add to Calendar

    Posted 08-18-2022 11:30
    Hi Jeremy, 
    Can you explain what you mean by "placed behind registration"? We are trying to use data tags to automatically pull the Zoom link for the session into the "add to calendar" but we are only getting the session title. Is there another place we need to put the Zoom link for it to copy into this, especially given that our participants are registered for multiple sessions with different zoom links (on different dates)?

    Thanks for any help here!

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    Zach Blattner
    Relay Graduate School of EducationUnited States
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  • 6.  RE: Add to Calendar

    User Group Member
    Posted 08-18-2022 13:44
      |   view attached
    Hi Zach,

    Sure thing! When I say behind registration, I mean to place this data content somewhere that is only visible to those who have registered; as opposed to placing zoom links in session descriptions or in Add to Calendar widgets on the Summary page. We like to add zoom info to our virtual event's session registrant data tags as soon as we have been given the zoom content. Here is a screenshot of where you can add it into each of your sessions. Once added, it can show through in your Reg. Conf. emails, Event Reminder emails, or anywhere you have those registrant info data tags. Just be sure to enable session content display in those registrant info data tag widgets when used in the emails.


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    Jeremy Houser
    Projects Coordinator
    Duke University
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  • 7.  RE: Add to Calendar

    Posted 08-18-2022 13:51
    thank you!

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    Zach Blattner
    Senior Director of Teacher Professional Education
    Relay Graduate School of Education
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