Open Forum

Expand all | Collapse all

Sessions - Zoom

  • 1.  Sessions - Zoom

    Posted 09-01-2020 07:51
    I am looking for information on creating sessions in our Flex events using Zoom integration. Does anyone have any ideas how we can promote a SESSIONS vent using Zoom links where registrants are REQUIRED to register for EACH session. Basically what we've done is broke a 3 hour event into two 1.5 hour sessions so registrants really need to register for both sessions to attend the complete event. Some thoughts we had were to

    A. Set up 2 Zoom events
    Integrate 1 of the events with Cvent - why - to get reminders to registrants and to monitor registrations. Assumption is that they sign up for both. Disadvantage -they won't get the info on the other event. Or could it be manually done - not if it's a unique link though.

    B. Set up 2 Zoom events
    Keep everything as is with the instructor monitoring and sending out reminders. Disadvantage - reminders are on the instructor.

    C. Have an umbrella type marketing campaign and set up 2 events, one in Cvent and one in Zoom- use one event to send out the invite with links to sign up for both Zoom events
    Set up 2 Zoom events, integrate each with Cvent
    Disadvantage - looking up 2 events in Cvent, but we'd have to do the same with #1 but in Zoom

    Before our Zoom integration, our instructor would send out two Zoom invitations with links to invitees. Now that we have Zoom integrated into our Cvent account, I am looking for a way to promote the two sessions within the one event.

    Thanks for ideas in advance!

    Flora M Shirocky
    Loss Prevention Secretary
    Texas Municipal League Intergovernmental Risk Pool

  • 2.  RE: Sessions - Zoom

    Posted 09-08-2020 16:01
    Hi Flora, 

    I would have thought that part of the Zoom integration would be that attendees signing up for your event would automatically be registered to the Zoom meeting - Otherwise what is the integration doing? Seems very frustrating for your team if that is not the case!

    Because it is going through Cvent, do you need people to register on Zoom or could you just send them the link and meeting ID/Password to join? That information could be sent automatically as part of a confirmation email sent through Cvent with an "Add to calendar" button for each session. If you include the Zoom details in the description of the session, it would dave as part of the calendar invite for each attendee when they click that link from the confirmation email. 

    The other idea would be to include a link button to "Register for this session" during your registration that actually takes the person to the Zoom page in a separate window to sign up there and then they come back to complete registration after they close the zoom window. That might get messy though - I'd worry people would not go back and complete the Cvent registration in that instance. 

    Hope some of this is helpful!

    Sharna Pascolo
    Program Director
    Texas Society of Architects

  • 3.  RE: Sessions - Zoom

    Posted 09-14-2020 09:43
    Hi Flora,
    Cvent just recently upgraded the Zoom integration to account for sessions. We occasionally have events with up to 4 sessions, which was very challenging the first few times we did them. We provided feedback to the Cvent developers, and they've made some upgrades to allow for sessions now.

    Lori Wildman
    Senior Marketing Manager
    DuCharme, McMillen & Associates, Inc.

  • 4.  RE: Sessions - Zoom

    Posted 09-18-2020 06:13
    That seem strange that the integration with zoom doesn't automatically register them with the zoom link as well. What we've done in the past is include a few extra questions on the registration form having them choose what sessions they want to be a part of. That may be a workaround you can use

    Coy Rushton
    Graphic Designer
    Primary Residential Mortgage