Hi, all and happy Wednesday! Ready for the next edition of Tip of the Week?
For this tip, we want to highlight some great features through the Cvent Supplier Network that can help you be more efficient when making your venue sourcing decisions. There are so many great venues out there, sometimes you need clear data and reports to show you what's the best fit for your event. Check out the below information to make smarter and more streamlined decisions for the future:
- Redesigned RFP Comparison Reports: The Cvent system does the comparing for you! The View Bids and Availability reports have recently had a fantastic redesign that make it even more customizable and helpful for you.
- Access these by selecting Manage RFPs > Suppliers & Responses > Select suppliers you'd like included > Reports dropdown > RFP Comparison Reports > Choose report and click Run.
- You'll notice a modernized design and more customization in the report settings. Set your general settings, language/locale fields, choose the fields you'd like included in the header & footer (such as event dates and RFP key contact organization), and set up your theme colors.
- There are an extensive number of fields you can include and format options, and all can be controlled through drag and drop or simple check-box functionality.
- Include venue information, promotion information, key contact information, and general information. Sort and group these details to your preference, again all through an easy-to-use drag and drop!
- Additional RFP Comparison Reports: The View Bids and Availability reports are not the only ones to check out. Review the following for even more helpful comparisons.
- RFP and Bids Report
- Compare Suppliers Report
- Responses by Destination
- Shortlisting Suppliers: Wondering how to even choose the suppliers for the above reports in the first place? Use the 'Add to Shortlist' function!
- Access this by selecting Manage RFPs > Suppliers & Responses > Hover over the dropdown arrow next to the venue name > Add to Shortlist.
- Shortlisted Suppliers appear at the top of the list in their own section, which makes it quick to select when running your comparison reports.
- If you are looking to share your top picks with your colleagues or stakeholders, you can also simply send these details now that they are in an organized, easy-to-access list.
Questions for you:
- If you have used the newly redesigned RFP Comparison reports, what important fields do you include and do you sort or group them in a certain way?
- For someone who has never used these reports, which one is your top recommendation?
As always, let us know your suggestions, ideas, and questions below!
#CventTip #SourcingaVenue------------------------------
Danni Czark
Senior Associate, Online Community Marketing
Cvent
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