Open Forum

 View Only
  • 1.  Multiple events within one Flex event

    Posted 10-15-2019 16:56
    Has anyone built a Flex event with multiple event locations? I need to build a registration site that will allow attendees to register for a specific location but I'm not sure how to start. I am limited to a single Flex site.

    I know I will likely need to create multiple registration paths and invitation lists but would appreciate seeing how anyone else has tackled this. I don't want to make it more complicated than it needs to be.

    Would anyone be willing to share how you handled this?
    #Flex-Creating/ManagingEvents

    ------------------------------
    Wendy Derblich
    Event Planner
    Bayer
    ------------------------------


  • 2.  RE: Multiple events within one Flex event

    User Group Member
    Posted 10-16-2019 09:27
    Hi Wendy,
    We have created a site for road shows, in which there are a series of road show, spanning over a 3 month period, and we utilized SESSIONS within the registration.
    Each session represented the location/date of a specific road show.  
    Another way you can accomplish this is to utilize registration types - with each reg type being unique to each event.

    Hope this helps!
    Susan

    ------------------------------
    Susan Smith
    Event Technology Administrator
    Motorola Solutions, Inc.
    ------------------------------



  • 3.  RE: Multiple events within one Flex event

    Posted 10-16-2019 09:44
    Thanks so much for sharing how you've tackled this, Susan!

    I haven't used sessions before so will explore that as an option; otherwise, it sounds like I'm on the right track with a separate registration type for each event.

    Out of curiosity, which option would be more work in terms of creating a registration website - sessions or registration type?

    ------------------------------
    Wendy Derblich
    Event Planner
    Bayer Business Services GMBH
    ------------------------------



  • 4.  RE: Multiple events within one Flex event

    Posted 10-17-2019 10:56
    Hi Wendy,

    I have seen many clients accomplish the "umbrella event" structure of an event through Sessions as Susan mentioned. I would recommend utilizing this rather than Registration Types, as this allows you to specify the date/time with each "event," and you can even use our Session Email feature to send out specific communication based on the event registrants.

    Best,
    Danni

    ------------------------------
    Danni Czark
    Lead Client Success Advisor
    Cvent
    ------------------------------



  • 5.  RE: Multiple events within one Flex event

    Posted 10-18-2019 16:54
    Thanks for this recommendation, Danni. I ended up using Registration Types as I needed to get the invitations out (first event is happening Nov 4th).

    Is there a good tutorial on Sessions that you can recommend? I definitely would like to see how to use Sessions for a future series of events as different Registration Types have proved to be quite a tedious production!

    ------------------------------
    Wendy Derblich
    Event Planner
    Bayer Business Services GMBH
    ------------------------------