Hello community members! Let's kick off our next Huddle of the Week discussion, continuing the conversation around the industry's latest buzz word = hybrid!We know the industry is learning from their experiences like never before. Let's share your new "secret sauces" when you are planning or supporting hybrid events. We know everyone is trying to get innovative and see how you can drive more participation to your events or the events being hosted at your property, and you are doing so through new discoveries from hybrid events. So, let's discuss:
Let us know your thoughts below! #HuddleoftheWeek #VoiceIt
Perhaps the most typical risk associated with a hybrid meeting is that remote participants are left out, i.e. they become so-called "second class" participants. Face-to-face participants can easily take the facilitator's or trainer's attention because face-to-face communication enables more diverse ways to communicate. In order for everyone to get the most out of the encounter, all participants should be brought to the same line, as it were, by planning the meeting with the needs of digital participants being kept to the fore.
In practice, this means that the ways of participation applied in face-to-face encounters, such as flip charts, whiteboards, sticky notes, and hand-up voting, need to be put aside. However, inclusion should not be reduced; instead, this should be done digitally. Voting, brainstorming, reflecting, task submissions, and questions can be easily implemented via mobilephone or laptops, regardless of whether a person joined in from the classroom or remotely. When the same work platform is used for both the encounter work itself and preparation, the platform will also be familiar to everyone in advance and logging in will be easy.
Try these: When you ask questions out aloud, you can first ask for the remote participants for their thoughts and only then turn to those participants who are present. Technology permitting, bring remote participants as video images onto a screen of their own in the classroom, and make sure that they also hear the comments, not just the speaker's voice. The remote participant's experience is not a good one if he/she hears the answer to a question that he/she did not initially hear properly. So, reserve a moment in your preparation time to test the technology. This ensures good audio and image quality. Good preparation and familiarity with the technology also provides confidence and peace of mind to the facilitation of the event.