We rely heavily on the registrant's confirmation number for many of our tasks, research, verifications, and finance needs.
Perhaps it would be a viable option for you to specify ahead of time that the registrants will receive a unique group confirmation code that will be used when you run a "thank you" survey afterward. If they were surveyed and asked to input their group's confirmation code then every group who completed the survey could then get a follow-up email. In the follow-up email, the group leader would be asked to submit a screenshot of their event attendance and a digital confirmation (check box & "signature" of the group leader).
Maybe that would give your event something beyond the honor system. Even some of the Cvent Celebrity challenges ask for screenshots for confirmation.
The screenshot could be mentioned at several way-points during the meeting. I would not suggest mentioning it in the housekeeping items at the beginning of the meeting lest people screenshot and "walk out". Intermingle that message.
Still honor system-esque, but more evidentiary. I think it would also depend on the skill level of your attendees.
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Amanda Adams
Professional Learning Coordinator
Cognia, Inc.
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Original Message:
Sent: 07-30-2020 15:44
From: Amy Bell
Subject: Gifting Attendee Groups
Hello!
We are hosting our Sales Meetings virtually this year. Because networking and camaraderie are two of the big things that our sales reps are missing out on, we are encouraging them to view the event as a group in their offices (approximately 3-6 people would be in each group).
We would like to send a gift to event participants after the event. Because of this 'group viewing' dynamic, each participant won't be logging in to the event site on their own computer for analytics. Does anyone have recommendations on how they would track who actually participated in the meeting? I'm thinking it would have to be a poll or survey at the end that asks them who was in their group (which relies on the honor system), but wanted to see if anyone had any other ideas.
Thank you in advance!
#ManagingVirtualEvents
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Amy Bell
Meeting and Event Planner
Carlisle Construction Materials
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