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In-person conference guidelines

  • 1.  In-person conference guidelines

    Posted 07-22-2020 10:34
    Hi, I recently received by email a great article on guidelines for in-person conferences in the current world of COVID. However, I cannot find the article now and I wondered if anyone in the community has any guidelines they would be willing to share. I don't remember if what I read was from a Cvent user or not. Any help is greatly appreciated.
    #Miscellaneous

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    Jayne Ferro
    Support Staff Specialist
    NYSUT
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  • 2.  RE: In-person conference guidelines

    Posted 07-29-2020 10:27
    Work with your caterer and venue!  They have been working diligently to make updates to their processes and policies. That information can help build trust with your client base. The clients will understand that you have their best interest in mind, that you put in the effort to ensure their safety, and the business relations it builds with your vendors is bar none. Information on cleaning stations, best practices, social distancing efforts, and ways to still have a great event will help ease the minds of your potential attendees.

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    Amanda Adams
    Professional Learning Coordinator
    Cognia, Inc.
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  • 3.  RE: In-person conference guidelines

    Cvent Staff
    Posted 07-29-2020 14:28
    Edited by Danielle Czark 07-29-2020 14:28
    Hi Jayne,

    In addition to Amanda and any other user's advice, I wanted to provide this on-demand webinar The Future of In-Person Events: Find and Plan Space for Safer Events. There is some fantastic information in this webinar that you can use to discuss with your venues and partners.

    Best,

    Danni

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    Danni Czark
    Senior Associate, Online Community Marketing
    Cvent
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  • 4.  RE: In-person conference guidelines

    Posted 08-03-2020 08:10

    Thank you Danielle.

     

    Please note my new email address is Jayne.Ferro@nysut.org

    Jayne Ferro,

    Support Staff Specialist

    NYSUT Meetings and Facilities    

    800 Troy-Schenectady Road

    Latham, NY 12110

    518-617-0270

    CWA 1141 - Standing Together - Union Strong

     






  • 5.  RE: In-person conference guidelines

    Posted 07-30-2020 08:40
    Hello Jayne,

    This guide is very useful, hope this helps you - Meeting Professionals International



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    Laura Maestro
    Committee Support Executive
    Nexia International
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  • 6.  RE: In-person conference guidelines

    Posted 08-03-2020 08:43

    Thank you Laura.

     

    Please note my new email address is Jayne.Ferro@nysut.org

    Jayne Ferro,

    Support Staff Specialist

    NYSUT Meetings and Facilities    

    800 Troy-Schenectady Road

    Latham, NY 12110

    518-617-0270

    CWA 1141 - Standing Together - Union Strong

     






  • 7.  RE: In-person conference guidelines

    Posted 07-30-2020 19:02
    Hello Jayne, 

    I highly recommend reading the Event Safety Alliance's Guide to Reopening: https://www.eventsafetyalliance.org/esa-reopening-guide
    It's a bit of a long read, but it covers all the legality as far as we understand it now, and it gives great, practical information on how to protect your attendees and staff (from getting sick), but also your company (from being sued). 

    Cheers,

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    Béline FALZON
    Event Planner
    California Teachers Association
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  • 8.  RE: In-person conference guidelines

    Posted 07-31-2020 17:39
    Hi Jayne, 

    I read this article the other day and found it full of good tips. Hope you find the one you were looking for!
    https://www.cvent.com/en/blog/events/in-person-event-best-practices-tips-safer-experience

    Have a good weekend!

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    Sharna Pascolo
    Program Director
    Texas Society of Architects
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  • 9.  RE: In-person conference guidelines

    Posted 08-03-2020 08:55
    Here's some information on events from the CDC: https://www.cdc.gov/coronavirus/2019-ncov/community/large-events/index.html

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    Lori Wildman
    Senior Marketing Manager
    DuCharme, McMillen & Associates, Inc.
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  • 10.  RE: In-person conference guidelines

    Posted 08-03-2020 12:37
    Thank you to everyone for your great feedback.

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    Jayne Ferro
    Support Staff Specialist
    NYSUT
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