Hi there,
In my experience, it's less important the folders created than the naming of the actual graphics. The reason? You can't search for folder names in the media library - only files. When we started with Cvent, we had individual folders per project - with 400+ events per year, that got unmanageable fast. Now, we file by type (headshots, email headers, logos, etc). And we ensure that there is something in the file name that makes them easily found (e.g. all golf images have golf in the name, logos the company).
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Heather Payne
Director & Regional Head Canada, Conference & Event Marketing
RBC Dominion Securities, Inc.
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Original Message:
Sent: 08-01-2019 13:37
From: Neeve MacGregor
Subject: Best Practices for Managing the Media Library
We are in the process of implementing Cvent in Northeastern University Advancement. One thing that has come up several times is that we will need a good system for managing and organizing the media library in the site designer so it doesn't get overrun with duplicate or personal files. Does anyone have any tips for successful ways they manage theirs? We are unsure if the best solution would be to have general folders for all of Advancement (i.e. university logos, etc.) or give each department a folder knowing there might be some duplicated logos, etc. in each dept.'s folder. Any help would be very much appreciated!
#ManagingEvents
#Miscellaneous
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Neeve MacGregor
Events Assistant
Northeastern University - Advancement Office
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