The more I hear about hybrid events, the less jazzed about them I am, because it seems like it's planning two very different events at once and somehow hoping everybody has a good experience!
The root of the issue for me is that presenting to a virtual audience is much different than to an in-person audience for the type of sessions we offer. beyond the general sessions, I wouldn't want to livestream from the back of the room for example. My current idea would be to ask presenters to present twice: once for the in-person audience, and once for the online audience. This way, as a planner I take advantage of having all my presenters in one place, and I can offer the best experience to both audiences.
That would mean, on the venue side, requesting a couple of rooms to be optimized for a fully virtual experience (away from the noise of the rest of the conference, with space for cameras, sound boards, etc).
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Béline FALZON
Conference Program Specialist II
California Teachers Association
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Original Message:
Sent: 12-07-2020 11:43
From: Danielle Czark
Subject: Huddle of the Week #12: Hybrid Event Venue Requirements
Hi, all! We're here with our first Huddle of the Week discussion of December. In last week's huddle, we heard what priorities you feel planners and suppliers should align on to successfully (and safely) prepare for in-person events. We saw that communication will be key, not only between the event planner and supplier, but also to the attendees, to ensure they feel comfortable and ready for the event.
Now, taking it to the next level, we know that you will be up for new learning opportunities when it comes to hybrid events. There are certainly different onsite and venue needs, particularly A/V requirements, for a hybrid event compared to an entirely in-person event. @Jenn Dooley made a great point on this thread about the importance of forward thinking when looking to the future of hybrid. So, let's discuss what planners are looking for from our suppliers to logistically support a hybrid event, and how suppliers can enhance their offerings:
- What are the main offerings/requirements that planners are looking for from hoteliers to support hybrid events?
- What is the most unique offering you are looking for?
If you're looking for some initial ideas, check out this blog on Hybrid Events for Venues: How to Prepare for the Future. Let us know your thoughts and questions below! If you are a supplier/hotelier, be sure to jump in and share what your venue is looking to do, as well. #HuddleoftheWeek #VoiceIt
Looking to learn more? Here are even more resources on hybrid events:
#ManagingVirtualEvents
#SourcingaVenue
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Danni Czark
Senior Associate, Online Community Marketing
Cvent
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