Open Forum

We have dozens of sessions we are approving for inclusion in our event, who have submitted through the abstract management. I approve the session. The session shows. But I can't figure out how to then get those speakers moved over to the Speaker area of my event. Do I have to create them all individually, or is there a way to import their info directly from the Abstract Management Tool?

Thank you!
#ManagingVirtualEvents

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Maher Labban
Classy, Inc
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Hi Maher,

You do not need to create the speakers individually within your linked registration event. Both the sessions and speakers are able to push over from Abstract Management into the event. All author fields, including the profile image, will automatically sync to the speaker's record within the linked event when their associated session is published.

Creating Sessions and Speakers from Your Submissions walks through the process step-by-step. If you have additional questions, I would recommend giving our 24/7 Customer Care team a call and they can walk you through it step-by-step to ensure that your speakers push over properly! Cvent Support Hours and Toll-Free Numbers

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Julia Plymack
Lead Client Success Advisor
Cvent
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Thanks a lot, Julia. I was able to figure this with this resource. So helpful!

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Maher Labban
Classy, Inc
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Original Message:
Sent: 03-12-2021 16:06
From: Julia Plymack
Subject: How to transfer/export Speakers from sessions in the Abstract Management to the event's Speaker area?

Hi Maher,

You do not need to create the speakers individually within your linked registration event. Both the sessions and speakers are able to push over from Abstract Management into the event. All author fields, including the profile image, will automatically sync to the speaker's record within the linked event when their associated session is published.

Creating Sessions and Speakers from Your Submissions walks through the process step-by-step. If you have additional questions, I would recommend giving our 24/7 Customer Care team a call and they can walk you through it step-by-step to ensure that your speakers push over properly! Cvent Support Hours and Toll-Free Numbers

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Julia Plymack
Lead Client Success Advisor
Cvent
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Hi Maher, 
It seems you got the best answer possible from Julia, but in case you have to add presenters that were not part of your Abstract Management (as in co-presenters added later, or ad-hoc sessions), you can always import them all at once from a spreadsheet. I will note that you would still have to add their pictures one by one though. 
Cheers,

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Béline FALZON
Conference Program Specialist II
California Teachers Association
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Thank you so much, Béline! Definitely good to know and a big time saver.

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Maher Labban
Classy, Inc
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Original Message:
Sent: 03-12-2021 16:11
From: Béline FALZON
Subject: How to transfer/export Speakers from sessions in the Abstract Management to the event's Speaker area?

Hi Maher, 
It seems you got the best answer possible from Julia, but in case you have to add presenters that were not part of your Abstract Management (as in co-presenters added later, or ad-hoc sessions), you can always import them all at once from a spreadsheet. I will note that you would still have to add their pictures one by one though. 
Cheers,

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Béline FALZON
Conference Program Specialist II
California Teachers Association
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