For events with multiple sessions, I've used reminder emails for each session that contains information on how to log in, a button to click to join the meeting and our virtual code of conduct information (reminders to mute, etc.). I agree, if you sign up for multiple sessions you could receive an excessive amount of emails.
Will your event charge per session or for the entire event? During our last meeting, we divided the two day conference into four separate WebEx meetings. We sent one reminder email that contained WebEx information divided by day, then am and pm sessions. BUT, we charged for the entire event regardless of which sessions you attended.
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Kim Abbott
North Carolina Electric Membership Corporation
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Original Message:
Sent: 08-31-2020 07:27
From: Michele Gebrayel
Subject: Distributing Zoom URLs for an Event with Multiple Sessions
Following... However, are there session data tags you can add to the confirmation email when someone registers and then send reminder emails from the sessions which will have the unique login information?
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Michele Gebrayel
Corporate Event Manager
DuCharme, McMillen & Associates, Inc.
Original Message:
Sent: 08-29-2020 09:06
From: Tanya Nieto-Winzey
Subject: Distributing Zoom URLs for an Event with Multiple Sessions
Hi Guys,
I am building a multi-day event with multiple optional sessions. I will be using the Zoom API on the session level rather than on the event level. Not all registrants will be signing up the same sessions.What is the best way to share the Zoom webinar information details (webinar ID, URL, etc) to registrants? I thought of using session emails to send the info, but that's messy. That means each registrant would receive and manage tons of emails to find their Zoom links.
When I have used the Zoom API on the event level, I have used the registration confirmation email (set to inactive) and included the custom data tag with the registrant's Zoom URL. That has worked well, but I know that I can't use this data tag when you integrate on the session level. So now I am stumped.
Help a sister out :)
Thanks,
Tanya
#ManagingVirtualEvents
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Tanya Nieto-Winzey
Event Coordinator
Pilates Method Alliance
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