Edd,
I love the badge idea! This was not a professional event, but we offered brightly colored ribbons at our wedding reception last fall. Those who preferred to social distance put a ribbon on, and everyone else did a great of respecting that. Implementing the ribbons made everyone feel a lot more comfortable about attending a large group event.
At work, we are slowly moving back to outside events this summer, and we are planning to move to mid-size group events this fall. We will look at capping capacity, greater spaces between stations, and touch-free / smart phone technology for gamification vs having paper entry forms.
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Kaitlin Feist
Marketing Programs & Events Specialist
Dakota Supply Group
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Original Message:
Sent: 04-12-2021 12:15
From: Edd Schillay
Subject: How are you planning on incorporating health & safety protocol information in your registration and website?
We are planning our return to in-person events in September and will be advertising all of the health and safety precautions that the hotel has in place (sanitation stations, housekeeping, food screens, etc.)
In addition, we are adding to attendees' name badges a red, yellow or green color sticker or ribbon to display their level of comfort interacting with others, and asking their comfort level with a registration question. Just below the question, we are including this image: comfort.jpg
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Edd Schillay
Director of Operations
The Trial Network
Original Message:
Sent: 04-12-2021 12:06
From: Danielle Czark
Subject: How are you planning on incorporating health & safety protocol information in your registration and website?
Hi, all! We hope you had a nice weekend and are looking forward to a great week. We're here to kick off our next Huddle of the Week discussion.
We have heard from several community members that while you are working through the health & safety protocols with venues to host safe in-person/hybrid events, you still have some questions on how to ensure the in-person attendees understand all aspects of this.
It can be hard to know where to include these details in your event planning and build process, as well as what information to collect from your attendees during the registration process.
Therefore, we're looking to start the discussion and offer a space to brainstorm below:
- How are you planning on incorporating health & safety protocol information in your registration and website?
- Are there specific questions you will be asking your attendees during the registration process, such as how comfortable are you with in-person greetings, social activities, etc.?
- Do you have any example health & safety waivers for your upcoming events? If so, feel free to share on the thread below.
As always, share your thoughts, ideas, and questions (for each other or your supplier/hotelier peers) below. #HuddleoftheWeek #VoiceIt
#BiddingonGroupBusiness
#Flex-Creating/ManagingEvents
#ManagingOn-site
#ManagingVirtualEvents
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Danni Czark
Senior Associate, Online Community Marketing
Cvent
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