Hello Cvent Community! My name is Jenny Sosiewicz and I belong to the Deutsch Family Wine & Spirits organization. I look forward to sharing my experiences and hearing from you in our upcoming Ask the Expert session on Aligning with the Times. Along with the Deutsch Family team, it will also feature two other 2020 Excellence Awards finalists. Tune in to see who the winners are (fingers crossed it's us) live on Tuesday, August 25th at 4:30 PM ET by registering for Cvent CONNECT Virtual today.
On Wednesday, August 19th, at Noon-1:00 ET, we'll be hosting a real-time Ask the Expert right here in the Community to answer your questions about using Cvent solutions and best practices to align with the times of virtual, hybrid, and shaping the path for future in-person events. It will feature CUE, a finalist for the Rookie award who successfully pivoted their annual 4,500+ person conference to virtual in less than one week using Cvent and Zoom. Along with Cue, it will feature DuCharme, McMillen & Associates, Inc., a finalist for Cvent Superstar, who launched 6 virtual events in one month while increasing attendance and value through new virtual marketing strategies. And as mentioned, it will feature my organization, Deutsch Family Wine & Spirits – we are finalists for Ace of Spaces focusing on our success with venue management (we sent over 100 RFPs to 1,000 venues since our start with the Cvent Supplier Network!) and we are happy to discuss the future of venue sourcing for hybrid events and safe sourcing.
Here's how it works:
This thread will re-open August 19th, at Noon-1:00PM ET, and you can reply with your questions. If you are not sure if you can make it live, please send your question for CUE, Deutsch Family, and DuCharme, McMillen & Associates, Inc. to Communitymanager@cvent.com. The Cvent Community team is happy to post it on your behalf.
You can stay connected to this discussion by clicking the star at the top of this post to follow it. Following the discussion means you will get notified when the event is live and see the questions and answers (you can always unfollow it after.)
We look forward to reading your questions!
Quick reminder, we have a great line up of Excellence Award Finalist slated to answer your questions and share their insights on the events industry and shifting to virtual and hybrid events in next week's Ask the Expert session.
I just wanted to send a quick reminder on how to get involved and join the conversation. You can download the attached file to add the Ask the Expert session as an event on your calendar! We don't want you to miss out on the chance to ask your questions and receive valuable responses from the experts in real-time.
You can also stay connected, by clicking the blue star at the top of this post – this will notify you when the session kicks off at 12:00PM ET on the 19th.
If you aren't sure if you can make it live, as we mentioned feel free to send your questions to Communitymanager@cvent.com. We are happy to post these on your behalf.
If you have any additional questions, let the Cvent Community team know. We look forward to hearing your questions in one short week!
What part of the Cvent solution had the largest positive impact on your business during the pandemic?Thank you!
Hey everyone,Congrats on being the finalists!What are some good questions we should ask venues whilst taking a virtual tour of their space?Thanks!
Hey there everyone!Can someone please help me understand how are you explaining and justifying the ROI of virtual events compared to in-person events to your executive team?Thanks in advance! :)
Hi everyone, Can you share some tips for getting people to engage in Zoom or other video break-out discussion rooms?Thanks so much!
Thank you all for your contributions today, and a huge thank you to our experts for your fantastic insight! We can't wait to cheer you on during the Excellence Awards on Tuesday the 25th during Cvent CONNECT Virtual.
We will be closing this thread, however if you want to continue the conversation be sure to post a new discussion in the Open Forum. You can search the tag #ManagingVirtualEvents to see the many great conversations focusing on virtual events and the future of hybrid events.
Hi Justin,This is sooooo easy because your costs drop dramatically over in-person costs. I mean... $60 a gallon for coffee? Travel for speakers, etc.? Our Zoom integration was a no-brainer as we have cut our events budget by about 90% by having only virtual events. Once we begin hybrid or add some in-person events back in, our costs will go back up. But for now, we are reaching a much larger audience... and here's the real game-changer:
WE ARE REACHING AN AUDIENCE WE NEVER COULD REACH BEFORE - either because they were geographically too far away, they didn't have the budget to travel, they were too busy to make the time, etc.
Bottom line: one new inked deal is all it takes to prove the ROI - OR - the costs savings over in-person events.
Because we no longer have F&B costs for these virtual events and it's only the cost of the registration (the per registration cost that Cvent charges either as a part of your contract or additional if you've used them all up!), we have actually opened up a lot of our events to a broader audience - perhaps job titles we would have omitted before, or allowing lower seniority folks to attend.
While I have not been in a position of fundraising, I can speak from the perspective of a donor. It's all about engagement and communication... as well as possibly either an element of fun or an element of urgency, depending on what you are fundraising for. I will tell you that personally I LOVE to bid at silent auctions, so if you can get items and services donated, I highly recommend a silent auction. There are a few really great platforms out there, including Bidding for Good, which I really like.