Job Summary:
The Event Coordinator will assist the marketing team with the execution of logistics for Transact + CBORD's annual User Group Conference, internal corporate events, and external industry tradeshows. This includes providing support for shipping, registration, event setup, and marketing content. The role involves close collaboration with the Events Manager and Marketing Managers to ensure smooth event operations.
What You'll Do:
Tradeshow and Conference Support:
· Assist with registering for shows and ordering show services.
· Support attendee and exhibit registrations.
· Help coordinate inbound and outbound shipping for shows (may include lifting or moving equipment).
· Assist in maintaining show calendars, task checklists, and budget tracking.
· Support the Marketing Managers with managing association memberships and sponsorship deliverables.
· Help maintain product demo kits, ensuring accuracy and up-to-date software/hardware.
· Assist with tradeshow booth and display maintenance.
· Help track and reorder giveaways and supplies.
· Process and track event-related invoices.
Internal Meeting & Event Support:
· Assist the Events Manager in planning internal events such as Sales Kickoff, incentive trips, and employee engagement events.
Annual User Group Conference Support:
· Assist with conference planning and scheduling activities.
· Support onsite event operations.
· Help coordinate the registration process through CVENT, including room blocks and attendee communication.
· Respond to support requests from attendees, sponsors, and internal teams.
· Help collect feedback and research industry trends for future improvements.
· Assist with communications-website updates, email campaigns, and social media posts.
· Support equipment prep and shipping.
· Assist with billing reconciliation and attendee payment tracking.
What You'll Bring:
· Experience with CVENT Event Cloud- to include attendee hub, event management, lead capture, exhibitor management, on arrival, surveys.
· Bachelor's or associate's degree with relevant experience.
· 1–4 years of experience supporting event operations.
· Strong attention to detail and organizational skills.
· Clear communication and good customer service.
· Ability to work flexible hours, some evenings and weekends required
Travel:
Willingness to travel 10 % annually to support on-site event execution.
Email resume to jennifer.chellew@transactcampus.com and apply online: Event Marketing Coordinator at Transact Campus
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Jennifer Chellew
Vice President & Head of Marketing Transact + CBORD
The CBORD Group IncUnited States
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