Job Type: Full-time, Remote (with up to 50% travel)
Compensation: $55,000–$65,000
Benefits: PTO, Medical, Dental, Vision, 401(k)
About Total Health Conferencing
Total Health Conferencing is a premier medical education company specializing in planning and producing high-impact educational content, courses, and conferences for oncology healthcare providers. We deliver both in-person and virtual experiences that are dynamic, data-driven, and designed to improve patient care outcomes.
We are seeking a highly organized, proactive, and detail-oriented Meeting & Conference Coordinator to join our team. This role is ideal for a candidate who thrives in a fast-paced environment, is passionate about medical education, and is comfortable managing logistics both behind the scenes and on-site at live events.
Key Responsibilities
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Coordinate the planning and execution of live, virtual, and hybrid medical education meetings and conferences
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Manage timelines, budgets, and logistical details across multiple programs
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Communicate clearly and professionally with internal teams, faculty, sponsors, vendors, and other key stakeholders
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Support pre-meeting logistics such as venue sourcing, contract processing, catering, AV needs, and travel coordination
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Provide on-site event support, including registration desk management, speaker assistance, and overall logistics oversight
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Maintain accurate tracking of program budgets and expenses
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Schedule and facilitate planning calls, team check-ins, and post-event debriefs
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Collaborate with vendors to ensure deliverables align with program goals and compliance requirements
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Help design and improve internal procedures to optimize efficiency and reduce errors
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Identify opportunities to improve the planning process and attendee experience
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Contribute to program development and special projects as assigned
Qualifications
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Bachelor's degree or relevant experience in event coordination, medical education, or hospitality
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Minimum 2 years of experience in conference or meeting planning (medical education or healthcare industry preferred)
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Exceptional organizational skills and attention to detail
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Strong written and verbal communication, including email and professional social media platforms
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Proficient in Microsoft Office Suite; experience with project management or event tools is a plus
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Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment
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Customer-service mindset with strong interpersonal skills
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Ability to work independently and collaboratively in a remote, cross-functional team
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Willingness to travel up to 50% of the time, including weekends as needed
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Self-starter with a proactive attitude and passion for continuous improvement
What We Value
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Evidence-based, unbiased medical education
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Representation of diverse voices in science and medicine
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Detail-driven execution - we respect your time and our learners' time
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Health equity and addressing disparities in care
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Geographic, cultural, and professional diversity
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Gender equity in speaker and lePostadership opportunities
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The often-unheard patient perspective
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Maureen Schnepf
Director, Business
Total Health Information ServicesUnited States
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