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Transforming Your Events with AI

  • 1.  Transforming Your Events with AI

    Posted 06-05-2023 11:52

    Happy Monday! For this Huddle of the Week post we are talking about something that is everywhere (it seems like) these days…machine learning and AI.

    Machine learning and AI are transforming the events industry, making personalizing experiences and anticipating attendee needs easier. With the help of machine learning and AI, event planners can now gather and analyze data to make more informed decisions and improve ROI. But that's just the beginning. We have some exciting things here at Cvent that will make your life easier, like our AI writing assistant, but we would love to hear from you on what you are most excited about when it comes to AI.

    Questions for you:

    1. What aspect of the event configuration takes you the longest to create?
    2. What intelligent feature or features would you most like to see from Cvent?

    Are you ready to take advantage of these game-changing technologies? Check out our new webinar on June 8th – Step into the Future with Machine Learning and AI - and learn more! 

    #HuddleoftheWeek #VoiceIt 


    #CventAI

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    Brittany Fisher
    Senior Associate, Product Marketing
    productive utilizationUnited States
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  • 2.  RE: Transforming Your Events with AI

    Posted 06-06-2023 14:38

    1. What aspect of the event configuration takes you the longest to create? Usually the main page/landing page - I am very picky on the look/feel and first impression.
    2. What intelligent feature or features would you most like to see from Cvent? Honestly no clue - AI is such a new thing for me and I am still unsure if it's something I would embrace - I'm a bit old school!


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    Lesley Irminger
    Events Manager, College of Public Health
    George Mason - Office Of University EventsUnited States
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    Original Message


  • 3.  RE: Transforming Your Events with AI

    Posted 06-06-2023 15:12
    1. What aspect of the event configuration takes you the longest to create? - registration paths, session reports, alerts for events with more than one track. And keeping the formatting consistent across the site. The "Themes" section isn't informative enough (in my opinion) on what fields land where within the website designer.. It is trial and error and find myself manually reformatting certain fonts, colors, widget dimensions by page, rather than across the full site. 
    2. What intelligent feature or features would you most like to see from Cvent? - Registrants being able to go in, post-registration, and pay fees for a group of folks - even if they don't all register at one time as a "group" or "guests" in Cvent. Perhaps a "shopping cart" option with confirmation numbers provided to supply a bulk payment - and one step further - an option to download bulk invoices for Offline Payments?!


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    Racheal Delcourt
    Meeting & Event Planner
    MaineHealthUnited States
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    Original Message


  • 4.  RE: Transforming Your Events with AI

    Posted 06-06-2023 15:31
    1. What aspect of the event configuration takes you the longest to create?

    Copying over event content from the website to the email invitations

    1. What intelligent feature or features would you most like to see from Cvent?

    Ways to further automate repetitive processes, ways to clean up contacts. 



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    Lori Wildman
    Marketing Director
    DuCharme, McMillen & Associates, Inc.United States
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    Original Message


  • 5.  RE: Transforming Your Events with AI

    Posted 06-06-2023 19:33

      Honestly, I worry about the incorporation of AI in everything. To me, this would only be useful if you're using content I've already created somewhere (like course descriptions in a program book) and the AI is reusing that to set up a template that I've already OK'd.

      I don't want an AI creating content, because then I have to worry too much about if it got it right. That's more work for me, not less.

      What I want is a way to have an automating take care of the cut-and-paste process of moving info into multiple places (program book, online registration, emails, etc.)



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      Elena PEREZ
      Communications Coordinator
      SEIU - UHWUnited States
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      Original Message


    1. 6.  RE: Transforming Your Events with AI

      Posted 06-07-2023 06:27
      1. What aspect of the event configuration takes you the longest to create?
        1. Definitely the headers and footers, since they can't be copied. Then session management for attendees, since many of my events have assigned sessions. Finally, building emails, not necessarily for content, but just for the number of them. 
      2. What intelligent feature or features would you most like to see from Cvent?
        1. I'm not so big on AI writing features, because I prefer to handle that myself, but I would love to see a feature that could help organize or clean up the media library.


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      Tori Martinez
      Event Technology Specialist
      Direct Travel
      United States
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      Original Message


    2. 7.  RE: Transforming Your Events with AI

      Posted 06-07-2023 08:23
      1. What aspect of the event configuration takes you the longest to create? registrations paths, sessions 
      2. What intelligent feature or features would you most like to see from Cvent? Cvent having better recognition to duplicate contacts 


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      Elizabeth Rathje
      Assoc Events Coordinator
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      Original Message


    3. 8.  RE: Transforming Your Events with AI

      Posted 06-07-2023 10:34
      1. What aspect of the event configuration takes you the longest to create? The landing page.  Usually it's because the stakeholders don't know what they're looking to utilize for the event in terms of session topics and offerings.  And often they can't verbalize what they're looking for so you start building only to be told, "No, that's not what I pictured," even though they can't describe what they picture.
      2. What intelligent feature or features would you most like to see from Cvent? Agenda building maybe.  Perhaps if someone selects a session, others could be recommended with similar topics or level of knowledge.  Similar to utilizing tags, but for attendees who may not be familiar with them and would rather be offered suggestions.


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      Julie-Michelle Davis, CMP
      Meetings Manager
      Amex GBT - USA
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      Original Message


    4. 9.  RE: Transforming Your Events with AI

      Posted 06-07-2023 11:49
      1. What aspect of the event configuration takes you the longest to create? Probably the layout, even with our branding I like things to look clean and similar to my other sites without being too templated. 
      2. What intelligent feature or features would you most like to see from Cvent? I would love for AI to look at other sites in our instance, and make suggestions.


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      Beth Vriesen.
      Events Registration Administrator
      Associated Bank Corporation
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      Original Message


    5. 10.  RE: Transforming Your Events with AI

      Posted 06-07-2023 14:43
      1. What aspect of the event configuration takes you the longest to create? The agenda
      2. What intelligent feature or features would you most like to see from Cvent? Automation for crosschecking hotel vs flight dates


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      Carli Thomas
      Event Technology Manager
      FIRSTUnited States
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      Original Message


    6. 11.  RE: Transforming Your Events with AI

      Posted 06-08-2023 09:17
      1. What aspect of the event configuration takes you the longest to create? - Creating headers and making sure all the formatting matches
      2. What intelligent feature or features would you most like to see from Cvent? - Not sure on this, still trying to adapt the all the current intelligent features. 


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      Teresa James
      Director of Sales
      Aloft Gainesville University AreaUnited States
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      Original Message


    7. 12.  RE: Transforming Your Events with AI

      Posted 06-09-2023 15:06

      What aspect of the event configuration takes you the longest to create? Intuitive Reporting
      What intelligent feature or features would you most like to see from Cvent?  Intuitive Reporting



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      Hallie Loeb, HMCC
      Event Operations Specialist
      CDW United States
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      Original Message


    8. 13.  RE: Transforming Your Events with AI

      Posted 06-13-2023 08:03
      1. What aspect of the event configuration takes you the longest to create? The landing page, i want everything impactful at first glance
      2. What intelligent feature or features would you most like to see from Cvent? Not sure yet


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      Mary Ann Hall
      Event Specialist
      Federal Reserve System
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      Original Message


    9. 14.  RE: Transforming Your Events with AI

      Posted 06-13-2023 10:42
      1. What aspect of the event configuration takes you the longest to create? Usually the design portion, with the responsive design it takes a lot of moving things around to get it all to look right.
      2. What intelligent feature or features would you most like to see from Cvent? Would love to see if we make something look basic 'design' options - kind of like powerpoint does with slides. Like "we know you made it look like this, but isn't this 1000% better??"


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      Rachel
      NJ
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      Original Message


    10. 15.  RE: Transforming Your Events with AI

      Posted 06-14-2023 15:44
      1. What aspect of the event configuration takes you the longest to create?  Web Design, Sessions
      2. What intelligent feature or features would you most like to see from Cvent? Integrating ChatGPT Chat Bot


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      Jonathan
      NY
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      Original Message


    11. 16.  RE: Transforming Your Events with AI

      Posted 06-14-2023 21:03

      Hello!

      1. What aspect of the event configuration takes you the longest to create? Planner Alerts 
      2. What intelligent feature or features would you most like to see from Cvent? An improvement on Planner Alerts :)


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      Katie Dreifus
      Registration Manager
      PwCUnited States
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      Original Message


    12. 17.  RE: Transforming Your Events with AI

      Posted 06-16-2023 11:21
      1. What aspect of the event configuration takes you the longest to create?  Sessions, reg paths, and sometimes web development. The builder/canvas is so much better than what we had years ago in Starcite and RegOnline, but there are times the widgets and detailed build are so hidden or complex that it's still hard to build a website (or Access Portal) just the way you want it without some professional help. I am a bit rusty so it may be user error, but every little bit helps as we are all juggling a multitude of tasks!
      2. What intelligent feature or features would you most like to see from Cvent?  I'd really love a deeper dive from Cvent on this topic at CONNECT. I know you just hosted the webinar on June 8 and I missed it, but I think we're all curious about how to integrate and how to keep the value of a person controlling/managing/building. I need help not only understanding the technology benefits and real-world application as it's not stopping anytime soon, but I also need to know where to carve out my value as a event professional. 


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      Stacy Wright
      Senior Manager, Meetings& Events
      Sight Sciences IncUnited States
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      Original Message


    13. 18.  RE: Transforming Your Events with AI

      Posted 06-18-2023 14:13
      Edited by Steven Schlossman 06-19-2023 13:09

      1. What aspect of the event configuration takes you the longest to create?

      Getting the information from the event planner. From session name, times, description to questions. Doesn't time long to  build, but getting the information is a sore point. Wish there was a way to have the planner provide all the information in a build sheet.

      2. What intelligent feature or features would you most like to see from Cvent?

      Find me the most effective reporting to use. Better deliverability of email.



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      Steven Schlossman
      Jack of all trades. Master of none.
      BMW Car Club of America
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      Original Message


    14. 19.  RE: Transforming Your Events with AI

      Posted 06-19-2023 11:39
      1. What aspect of the event configuration takes you the longest to create?
        1. Setting up the parameters to which I want the event to be based including the different Tracks. 
      2. What intelligent feature or features would you most like to see from Cvent?
        1. Messaging and Branding to our guests!


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      Josue Estrada Murillo
      Office Coordinator
      Boettcher FoundationUnited States
      ------------------------------

      Original Message


    15. 20.  RE: Transforming Your Events with AI

      Posted 06-23-2023 11:31
      1. What aspect of the event configuration takes you the longest to create?  When I'm creating an entirely new event, it's definitely laying out the Summary page on the website.  Once I have a style for a specific type of event, I tend to copy events to quickly set up another iteration of that event. For my one-off large-scale conferences, building and maintaining the agenda definitely takes the longest.
      2. What intelligent feature or features would you most like to see from Cvent?  I would love to see additional data tags for things like cancellation dates or refund policies.  I have to manually change the cancellation date in every event reminder email that I send to ensure that attendees know that they won't receive a refund after X date.  I would also like to see some more intelligent copy and paste abilities in the agenda.  I want to be able to import each unique session that my event is hosting, and then copy it as many times as we are offering it at the event, rather than having to create a new agenda session from scratch.  The csv import tool is great for importing all of the sessions at the start of the planning stage, but as things adjust, I need to touch 3-4 individual sessions just to correct a typo in a description, or to add another instance of a session that we added to the schedule.  It would also be nice to be able to bulk change session settings instead of having to go into each session to open registration or change a view option.


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      Jess Olcott
      Training Program Coordinator
      ETC, Inc.
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      Original Message


    16. 21.  RE: Transforming Your Events with AI

      Posted 06-27-2023 10:08
      1. What aspect of the event configuration takes you the longest to create? Typically ensuring the themes are correct and 'match' the feel I'm looking for on the site. Also ensuring that the spacing and look of the page is suitable to our standards. 
      2. What intelligent feature or features would you most like to see from Cvent? I'm not even sure what AI features would be available to Cvent! Looking forward to seeing how it can help customers (like me!) take Cvent to the next level!


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      Leslie Daloia
      Events Specialist
      Corning IncorporatedUnited States
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      Original Message


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