Think about the last time you approved a meeting request and then had to spin up vendor sourcing from scratch.
You probably opened the approved request in one tab, Reposite in another, rebuilt dates and attendee counts by hand, and then tried to keep track of every venue, restaurant, decor or transportation RFP in a separate spreadsheet. Meanwhile, stakeholders were still emailing, “Where are we with vendors?” and you were bouncing between tools to piece it all together.
To make it all easier, we’ve brought Reposite, the Cvent vendor marketplace where planners source restaurants, unique venues, and event service providers, closer to where demand begins. With our latest enhancement, you can launch vendor RFPs in Vendor Marketplace powered by Reposite directly from approved Meeting Requests.
From “copy & paste” to connected workflows
At the heart of this release is a simple idea: vendor sourcing should start where demand is captured.
Now, when a meeting request is approved:
Instead of asking planners to “re‑key and remember,” you’re giving them a single starting point for every approved meeting.
One place to answer “What’s the status?”
The feature isn’t just about kicking off work; it’s also about making status obvious.
On the Links tab of the meeting request, there’s now an Associated Vendor RFPs table that shows all related vendor RFPs in one view, including their current state (draft, active, inactive, awarded).
From that table, planners and stakeholders can:
So when an executive sponsor pings, “Have we decided on a restaurant?” you don’t have to dig through inboxes or spreadsheets. You can open the request, scan the table, and click into the specific RFP to get the full picture.
Why this matters for meetings programs
Seen from a program lens, this isn’t just a convenience feature: it’s a step toward cleaner governance and better data.
1. Less swivel‑chair, more speed
By letting teams launch vendor RFPs from the same place they approve meetings, you remove duplicate setup work and reduce the chance that small but critical details get lost in translation.
That’s especially powerful for teams that centralize sourcing for internal stakeholders: intake, approval, and vendor outreach all start in the same record.
2. Clearer ownership and fewer blind spots
Linking Reposite projects to both the meeting request and the event makes it much harder for vendor work to go “off book”—living in someone’s inbox instead of in the system.
3. A better foundation for reporting
Because vendor RFPs now roll up to named meeting requests and events, you’re also laying groundwork for stronger program‑level insights:
This release doesn’t answer all those questions on its own—but it creates the connective tissue you need to get there.
Where this will have the biggest impact
A few use cases where this connection is especially meaningful:
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Stakeholder‑friendly status checks
Approvers and sponsors can open the meeting request (or linked event), see what’s in motion, and only dive into Reposite when they need detailed quotes or award decisions.
How to start using it
To take advantage of this integration, accounts and users need:
Once that’s in place, look for the Create Vendor RFP option on approved requests and the Associated Vendor RFPs table on the Links tab.
By bringing Vendor Marketplace powered by Reposite into the Meeting Request Form flow, you’re not just saving clicks, you’re tightening the connection between internal demand and external vendor activity, giving your program a more scalable, transparent way to move from “we need a meeting” to “we have the right partners booked.”