Open Forum

 View Only
Expand all | Collapse all

Event Planning Skills You Need for Success

  • 1.  Event Planning Skills You Need for Success

    Posted 04-19-2023 09:50

    Happy Wednesday everyone! Let's kickstart with our next edition of the Tip of the Week discussion!  

    High-profile weddings, product launches, and more have glamourized the life of event planners. But let's face it, event planning is more than just attending fancy parties. Event planning is one of the most stressful jobs in the world and requires specialized skills.  

    Read below to see how many of our top 12 event planning skills you have. 

    Organizational Skills 

    Event planners have great organizational skills. Some people can work in chaos, but as a planner, it's important to rely on process and method if you are part of a team. After all, a well-executed event doesn't happen by accident.  

    Communication 

    Another must-have quality of an event planner is the ability to interact and build rapport in a short time. Event planners possess great communication skills and aren't afraid to talk to C-suite executives, event attendees, donors, brand sponsors, and, of course, vendors.  

    Networking Savvy 

    Event planners are savvy networkers. Networking is an essential event planning skill since the events industry is based on relationships and is heavily people-driven.  

     A Basic Understanding of Events 

    It may be a no-brainer, but to be a great event planner you need to understand events. As a planner, you should know how to create a floor plan or draft an RFP, how to review a contract and analyze event data. You should also be well-versed in the basics of bands and DJs, A/Vs, florists, décor, etc.  

     Client-first Approach 

    One of the most difficult aspects of event planning is making clients happy. Bottom line: your stakeholder, whether clients or senior management, want something and it is your job to make it happen.  

    Problem-solving 

    Successful event planners can solve any problem with a cool head. They can quickly make a decision during unforeseen challenges – all while staying calm.  This event planning skill keeps event organizers nimble, adaptive, and creative. The key lies in continuously checking for holes in your plans and creating backup plans in case things turn south. 

     Negotiation and Budgeting 

    If you consider yourself good at bargaining, then you possess an important event-planning skill. Negotiating is an art that requires a mix of preparation, tact, and confidence.

    Multitasking 

    For event organizers, multitasking is not an option but a must-have event planning skill to create unforgettable events. You need to juggle a lot of tasks, including ticket sales, event promotion, sponsorship acquisition, and day-of logistics.  

     Creativity 

    Event planning is more than just making a to-do list. As an event planner, you must use your creativity to bring a vision to life. No matter what people say, creativity is a learnable skill and can be built over time. For instance, you can be creative with the event theme, choose a unique venue, or have a motivational speaker.   

    Leadership 

    Being a leader is an essential planning skill for any event organizer. You need to be able to work with your team to execute flawless events. It is all about trust, delegation, and getting the work done. Your natural personality along with your passion for event planning can help you develop leadership skills. 

    Passion for Planning 

    A successful event planner infuses qualities like passion and enthusiasm into their everyday work. They are self-motivated and live to feel a pang of pride after delivering an event that their guests truly enjoy. 

     Tech Savvy  

    Not so long ago, technology in the events industry was considered a nice bonus, but not needed. Not anymore. Today, technology solutions act as an extended team of event planners.  

    Questions for you: 

    • Which skill from the above list according to you is the most important? 

    • Add a skill to the above list that an event planner must have for their event success. 

    As always, feel free to drop in your suggestions in the comment section below! #CventTip 
    #TipoftheWeek 


    #ManagingVirtualEvents

    ------------------------------
    Megha Jetley
    Manager
    Cvent Marketing Department
    ------------------------------


  • 2.  RE: Event Planning Skills You Need for Success

    Posted 04-20-2023 13:32
    • Which skill from the above list according to you is the most important? I think they're all important but multitasking is definitely a must!

    • Add a skill to the above list that an event planner must have for their event success.  Think you're missing patience! So important to have patience and dealing with people.



    ------------------------------
    Rachel
    NJ
    ------------------------------



  • 3.  RE: Event Planning Skills You Need for Success

    Posted 04-20-2023 15:07

    Which skill from the above list according to you is the most important?

    Leadership is important

    Add a skill to the above list that an event planner must have for their event success.

     Patience is a key skill that should be added to the list.



    ------------------------------
    Jonathan
    NY
    ------------------------------



  • 4.  RE: Event Planning Skills You Need for Success

    Posted 04-21-2023 14:37
    • Which skill from the above list according to you is the most important? Problem solving... organizational skills are great, but you have to be able to adapt and solve on the fly quite often

    • Add a skill to the above list that an event planner must have for their event success.  A passion for learning.  The industry is constantly evolving, which requires you to continuously adapt to bring more to the table for your client.  You need to be prepared to continuously learn about trends, regulations, and technologies that are available.  Complacency is the enemy in this arena.



    ------------------------------
    Julie-Michelle Davis, CMP
    Meetings Manager
    Amex GBT - USA
    ------------------------------



  • 5.  RE: Event Planning Skills You Need for Success

    Posted 04-21-2023 16:12
    • Which skill from the above list according to you is the most important? 

      A Basic Understanding of Events

    • Add a skill to the above list that an event planner must have for their event success: Perseverance



    ------------------------------
    Hallie Loeb, HMCC
    Event Operations Specialist
    CDW United States
    ------------------------------



  • 6.  RE: Event Planning Skills You Need for Success

    Posted 04-26-2023 09:22
    • Which skill from the above list according to you is the most important? 
      organizational skills and communication are probably the most important, but these are all important. Great list!

    • Add a skill to the above list that an event planner must have for their event success. 
      Patience!



    ------------------------------
    Lori Wildman
    Marketing Director
    DuCharme, McMillen & Associates, Inc.United States
    ------------------------------



  • 7.  RE: Event Planning Skills You Need for Success

    Posted 05-01-2023 05:48

    I think attention to detail is a must for a person to be successful with event planning. 



    ------------------------------
    Jason Yakencheck
    Cvent Admin
    ISACA Greater Washington, D.C. ChapterUnited States
    ------------------------------



  • 8.  RE: Event Planning Skills You Need for Success

    Posted 05-03-2023 11:28
    • Which skill from the above list according to you is the most important? Problem-solving

    • Add a skill to the above list that an event planner must have for their event success. Patience 



    ------------------------------
    Elizabeth Rathje
    Assoc Events Coordinator
    ------------------------------



  • 9.  RE: Event Planning Skills You Need for Success

    Posted 05-04-2023 10:22
    Edited by Tori Martinez 05-04-2023 10:24
    • Which skill from the above list according to you is the most important? 
      Like everyone else, I think they are ALL important, but I'm going to say the most important might just be a passion for planning, because if you can't enjoy the job, it really doesn't matter if you have the rest of the skills. 

    • Add a skill to the above list that an event planner must have for their event success. 
      I like the addition of 'patience' that so many have mentioned, but I might say one that goes along with that is 'tolerance' because the job is rarely a solo effort, and you can sometimes find yourself working with individuals with strong personalities or opinions that might not be as easy to communicate or negotiate with.

      ------------------------------
      Tori Martinez
      Event Technology Specialist
      Direct Travel
      United States
      ------------------------------



  • 10.  RE: Event Planning Skills You Need for Success

    Posted 05-04-2023 11:50
    • Which skill from the above list according to you is the most important? Problem Solving!

    • Add a skill to the above list that an event planner must have for their event success.  Resiliency. In addition to problem solving, as something is definitely going to go wrong, event planners must be resilient. Let that hiccup roll off your shoulder so you can concentrate on executing the rest of the event. Be adaptable to be able to handle the next challenge. Something will go wrong, but being about to troubleshoot and then bounce back is vital.



    ------------------------------
    Cate Liverman
    Constituent Relations Director
    UVA Medical Alumni Association and Medical School FoundationUnited States
    ------------------------------



  • 11.  RE: Event Planning Skills You Need for Success

    Posted 05-09-2023 14:32

    Questions for you: 

    • Which skill from the above list according to you is the most important? While all are important in their own right, I believe communication to be the strongest. Keeping everyone informed is important and can avoid issues.

    • Add a skill to the above list that an event planner must have for their event success.  Calm under pressure and patience.



    ------------------------------
    Amy Lum
    Senior Systems & Tools Specialist
    Boston Scientific CorporationUnited States
    ------------------------------



  • 12.  RE: Event Planning Skills You Need for Success

    Posted 06-08-2023 12:08
    • Which skill from the above list according to you is the most important? I think problem solving is the most important skill.  A lot of the other skills can be learned through exposure and practice, but keeping a cool head in a difficult situation and quickly producing a solution or work around is something that's a bit more innate. 

    • Add a skill to the above list that an event planner must have for their event success.  I also believe that the ability to let things roll of your shoulders is important as an event planner!  If something doesn't go according to plan, you have to be able to quickly regroup and shift directions, and you can't let it stress you out.  If you get trapped in everything that has gone wrong or in things that people are upset about, you can't move forward and adapt to the new needs of your event and attendees.



    ------------------------------
    Jess Olcott
    Training Program Coordinator
    ETC, Inc.
    ------------------------------