Open Forum

Is there a way to create a basic RFP for an event and submit it to multiple cities around the US. Right now the way I see it is I have to create one RFP for each City.
#Miscellaneous

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roland esquivel
Business Development Manager
POMS CorporationUnited States
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Yes, I do this all the time on our CVENT platform for my clients' searches. 
- Once you have created your RFP you can then click on ADD VENUES and then search in a city/destination.  After adding any venues of interest to the RFP you can then start another venue search (via ADD VENUES) in a different city and add venues from that city to the same RFP.
- Remember though to also add a note in your RFP that you are considering different cities and indicate if there is an order of preference.
- If you need a more customized RFP for each city though, then I would recommend to copy an existing RFP and use a different one for each city.

Also, if you search "Sending an Existing RFP to Additional Venues in the New Sourcing Experience" in the Knowledge Base then you should find more detailed instructions as well.

Hope this was helpful -

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Benedicte Yturralde
Director, Global Accounts
HelmsBriscoe - USA & CanadaUnited States
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Thank for the detailed help.I'm only one once every 18 months so its really nice to see a community respond so diligently. thank you all!

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roland esquivel
Business Development Manager
POMS CorporationUnited States
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Original Message:
Sent: 10-18-2022 12:54
From: Benedicte Yturralde
Subject: How to send RFP to multiple cities

Yes, I do this all the time on our CVENT platform for my clients' searches. 
- Once you have created your RFP you can then click on ADD VENUES and then search in a city/destination.  After adding any venues of interest to the RFP you can then start another venue search (via ADD VENUES) in a different city and add venues from that city to the same RFP.
- Remember though to also add a note in your RFP that you are considering different cities and indicate if there is an order of preference.
- If you need a more customized RFP for each city though, then I would recommend to copy an existing RFP and use a different one for each city.

Also, if you search "Sending an Existing RFP to Additional Venues in the New Sourcing Experience" in the Knowledge Base then you should find more detailed instructions as well.

Hope this was helpful -

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Benedicte Yturralde
Director, Global Accounts
HelmsBriscoe - USA & CanadaUnited States
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Hi @roland esquivel,

Adding the link to Knowledge Article @Benedicte Yturralde referenced in their reply for convenience. Have a great day!

https://support.cvent.com/s/communityarticle/Sending-an-Existing-RFP-to-Additional-Venues-in-the-New-Sourcing-Experience
​​

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Daniel Marotta
Senior Manager
Cvent Community Team
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Thats really helpful. Thank you. ​

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roland esquivel
Business Development Manager
POMS CorporationUnited States
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Original Message:
Sent: 10-19-2022 09:03
From: Daniel Marotta
Subject: How to send RFP to multiple cities

Hi @roland esquivel,

Adding the link to Knowledge Article @Benedicte Yturralde referenced in their reply for convenience. Have a great day!

https://support.cvent.com/s/communityarticle/Sending-an-Existing-RFP-to-Additional-Venues-in-the-New-Sourcing-Experience
​​

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Daniel Marotta
Senior Manager
Cvent Community Team
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Hi Roland,
I agree with Benedicte's response. I would also add that if you want to stay more general, you can send the one RFP to CVBs in each city you are interested in, and allow them to forward it. If you are very flexible on the property and/or are very unfamiliar with the area, the CVBs can be great resources to help you find the best locations.

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Gina Allega, CMP
Senior Program Manager
BCD M&E
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@Gina Allega Thank you for helping me out​

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roland esquivel
Business Development Manager
POMS CorporationUnited States
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Original Message:
Sent: 10-19-2022 09:05
From: Gina Allega
Subject: How to send RFP to multiple cities

Hi Roland,
I agree with Benedicte's response. I would also add that if you want to stay more general, you can send the one RFP to CVBs in each city you are interested in, and allow them to forward it. If you are very flexible on the property and/or are very unfamiliar with the area, the CVBs can be great resources to help you find the best locations.

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Gina Allega, CMP
Senior Program Manager
BCD M&E
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This is a great suggestion! I sometimes forget how helpful engaging the CVBs can be not only when looking for venues but when planning other aspects of events as well. They are great local resoruce to help with those unique questions that would otherwise be difficult to find on your own. 

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Jennifer Jones
Senior Specialist
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Original Message:
Sent: 10-19-2022 09:05
From: Gina Allega
Subject: How to send RFP to multiple cities

Hi Roland,
I agree with Benedicte's response. I would also add that if you want to stay more general, you can send the one RFP to CVBs in each city you are interested in, and allow them to forward it. If you are very flexible on the property and/or are very unfamiliar with the area, the CVBs can be great resources to help you find the best locations.

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Gina Allega, CMP
Senior Program Manager
BCD M&E
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Bringing this to the top of your inbox:

- Once you have created your RFP you can then click on ADD VENUES and then search in a city/destination.  After adding any venues of interest to the RFP you can then start another venue search (via ADD VENUES) in a different city and add venues from that city to the same RFP.
- Remember though to also add a note in your RFP that you are considering different cities and indicate if there is an order of preference.
- If you need a more customized RFP for each city though, then I would recommend to copy an existing RFP and use a different one for each city.

Also, if you search "Sending an Existing RFP to Additional Venues in the New Sourcing Experience" in the Knowledge Base then you should find more detailed instructions as well

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Olivia Popofski
Marketing Coordinator
Sun Life Assurance Company of Canada and AffiliatesCanada
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Yes, I would submit to the travel bureaus of each city

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Rebecca Quinn
Corporate Events Manager
Transplace Texas, LPUnited States
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