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  • 1.  name badges

    User Group Member
    Posted 08-11-2023 11:03

    We are moving from the smaller name badges to the larger 4x6 this year.  We also are interested in printing on the back.  Is it a big increase in costs to print on both sides?  Words of caution?  Thanks!  We use the paper badges that go inside the clear plastic badge holders.


    #OnArrival

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    Al James
    VP of Marketing and Events
    Philanthropy SouthwestUnited States
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  • 2.  RE: name badges

    Cvent Staff
    Posted 08-16-2023 11:19

    Hi Al,

    Hope you are well!

    I checked about your query and the size increase will be at a increased cost coz as if it is a 4" X 6" double sided badge then the badge holder size should be a little larger than the badge size for clear badges. For example : If you are ordering badge holders, please ensure holders are 4.25" wide so 4" wide badges can easily slide into the holder.

    Additionally, if you want a pre-printed artwork on the badge, then that would be on both sides of the badges as well. 

    You can also refer to the following article for your reference :

    https://support.cvent.com/s/communityarticle/Where-can-I-order-custom-badge-stock?is_article=true&lang=en_US&searchFor=custom%20stock&page=1

    I hope this helps. Please let us know if you have any further questions.



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    Raashi Semwal Khati
    Senior Quality Analyst
    Cvent
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  • 3.  RE: name badges

    User Group Member
    Posted 08-17-2023 10:24

    Thank you for the feedback!



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    Al James
    VP of Marketing and Events
    Philanthropy SouthwestUnited States
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  • 4.  RE: name badges

    Posted 08-17-2023 08:50

    The only word of caution I have is to make sure you increase font size if you increase badge size.  I have been to several conferences where the badges are the 4x6 size you are referencing but they are using 8 or 10 pt font and everyone has to squint to read the badges.



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    Amy Zientek
    Director Of Sales
    Visit Lubbock The Convention and Visitors BureauUnited States
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  • 5.  RE: name badges

    User Group Member
    Posted 08-17-2023 10:23

    Thanks!



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    Al James
    VP of Marketing and Events
    Philanthropy SouthwestUnited States
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  • 6.  RE: name badges
    Best Answer

    User Group Member
    Posted 08-17-2023 09:37

    We do 4x6 badges at our main event and have no issue. It's not really any increase in cost other than the badge paper itself. You then lay out both badges (12x4) in one Cvent template and flip the content upside down on the one side to it prints properly.



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    Rachel
    NJ
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  • 7.  RE: name badges

    User Group Member
    Posted 08-17-2023 10:22

    Thank you for this!  Appreciate the sample photo you included!



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    Al James
    VP of Marketing and Events
    Philanthropy SouthwestUnited States
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  • 8.  RE: name badges

    Community MVP
    Posted 08-23-2023 21:17

    Rachel, great idea.

    I print 2 badges on avery postcard stock. 2 4x6 per page. Perf them and place both back in the badge holder.

    The only suggestion I would make is to use custom perfed paper so it makes it easier to fold and cut.



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    Steven Schlossman
    Jack of all trades. Master of none.
    BMW Car Club of America
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  • 9.  RE: name badges

    Posted 08-28-2023 08:07

    Hi there - we do something very similar, except our stock is pre-punched to be able to simply fold, and attach a single clip, bull clip lanyard so we do not have to use a plastic holder.  Tip - if you are using the Zebra printer and pre-punched stock, move the stock sensor from centre to the far right or left, otherwise the printer will think it's out of paper when it is not.



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    Heather Payne
    Director, Conference & Event Marketing
    RBC Dominion Securities, Inc.Canada
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  • 10.  RE: name badges

    User Group Member
    Posted 08-17-2023 13:41

    Hi Al! Be sure that you increase your font size with the bigger badges. I don't think it auto-resizes, and all the blank space is really awkward. If you are hanging your badges on lanyards, you may also want to adjust the lanyard length.  Good luck!



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    Cate Liverman
    Director-Constituent Relations
    UVA Medical Alumni Association and Medical School FoundationUnited States
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  • 11.  RE: name badges

    User Group Member
    Posted 08-18-2023 10:17

    Increasing font size and graphics is a must.  I also recommend the "easy, fast stuff holders" from PC/Nametag... they do make it easier to insert the badge.  If your lanyards have to points of connection to the plastic (the kind of lanyards that prevent the badges from twisting), you may want to consider utilizing the back side of the name badges for event information such as high-level agenda, event hashtags, sponsors, wifi information.



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    Julie-Michelle Davis, CMP
    Meetings Manager
    Amex GBT - USA
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  • 12.  RE: name badges

    Community MVP
    Posted 08-24-2023 08:21

    Hi Al,

    I really like the larger "conference" name badges, as you can increase the font size and make them more legible. As others have stated, you'll have marginal increased costs in the larger badge holder, paper, and ink... but nothing significant. You didn't mention whether you are using the Cvent printer or a regular printer, but the paper for the Cvent printer may be more costly than if you just used a regular printer.

    One caveat: if you use a regular printer, be sure that it is correctly set for your paper type to prevent smearing. 



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    Lori Wildman
    Marketing Director
    lwildman@dmainc.com
    DuCharme, McMillen & Associates, Inc.United States
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  • 13.  RE: name badges

    User Group Member
    Posted 08-25-2023 15:20

    Hi Al!!

    Our company uses Zebra Printers that use lasers instead of ink, so printing on both sides would not be an issue. We can also format the size we need through the OnArrival app to make the badges and QR codes larger if needed. Hope this helps!



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    Katherine Nichols
    Event Registration
    Conscious DisciplineUnited States
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  • 14.  RE: name badges

    User Group Member
    Posted 08-30-2023 16:33

    4x6 badges are becoming much more popular! I think these may start to be the new norm. 



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    Kayla Sisco
    Program Manager
    Meetings & Incentives Worldwide, Inc.United States
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  • 15.  RE: name badges

    User Group Member
    Posted 09-01-2023 09:11

    Increasing badge size is great, but be deliberate. Make the font size appropriate, and only put pertinent information on the back (agenda or map, etc.) Don't try to cram more stuff on the badge just because it's bigger.



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    Beth Vriesen.
    Events Registration Administrator
    Associated Bank Corporation
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  • 16.  RE: name badges

    User Group Member
    Posted 09-06-2023 11:36

    As others have said, watch the font...bigger badge, bigger font.  I'd recommend printing samples and test. When we made a swap in sizes we had some issues with this and our event manager did not test until last minute!  If you print "in house" I also had issues with the printer not playing nice and as someone said bigger = a slightly bigger budget. Avery is still my go-to for ease!



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    Lesley Irminger
    Manager of Operations, Alumni and Constituent Engagement
    George Mason - Office Of University EventsUnited States
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  • 17.  RE: name badges

    User Group Member
    Posted 09-09-2023 19:24

    One word of caution on double-sided printing: a lot of badges & lanyards will flip sides pretty frequently, so if you print different info on both sides make sure it's not anything that is personal info



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    Elena PEREZ
    Communications Coordinator
    SEIU - UHWUnited States
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