Open Forum

For one of our conferences, we have 100 exhibitor booths. During registration, we provide a dropdown list with all 100 booth numbers (along with a map for reference), and ask exhibitors to select their preferred booth.

We also offer the option to purchase a second booth for an additional $800. Currently, this is set up as a separate session item. The problem is that we have to manually catch when someone selects the extra booth option, so we can assign them an adjacent space. Unfortunately, for the second year in a row, I missed one of these-so the extra booth wasn't placed next to the first.

Has anyone found a better way to manage this setup? I know planner alerts won't help in this case, but I'd love suggestions for a more reliable or automated approach.

For one of our conferences, we have 100 exhibitor booths. During registration, we provide a dropdown list with all 100 booth numbers (along with a map for reference), and ask exhibitors to select their preferred booth.

We also offer the option to purchase a second booth for an additional $800. Currently, this is set up as a separate session item. The problem is that we have to manually catch when someone selects the extra booth option, so we can assign them an adjacent space. Unfortunately, for the second year in a row, I missed one of these-so the extra booth wasn't placed next to the first.

Has anyone found a better way to manage this setup? I know planner alerts won't help in this case, but I'd love suggestions for a more reliable or automated approach.

You could set up a planner alert so you get notified when it happens. Not perfect but a little better. We gave up on letting people pick their own booth but think about it sometimes. The new feature is cool but I don't see our ehxbitors going back in and selecting a booth, I would want them to do it during registration. 

For one of our conferences, we have 100 exhibitor booths. During registration, we provide a dropdown list with all 100 booth numbers (along with a map for reference), and ask exhibitors to select their preferred booth.

We also offer the option to purchase a second booth for an additional $800. Currently, this is set up as a separate session item. The problem is that we have to manually catch when someone selects the extra booth option, so we can assign them an adjacent space. Unfortunately, for the second year in a row, I missed one of these-so the extra booth wasn't placed next to the first.

Has anyone found a better way to manage this setup? I know planner alerts won't help in this case, but I'd love suggestions for a more reliable or automated approach.