Open Forum

Hello,

Looking for some advice for any travel coordinators that use Cvent. Do you use Cvent to gather all of your travel information and send it back to the customer? 

Thank you for your help!
#Miscellaneous

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Meghan Payne
Travel and Events Coordinator
Corning Incorporated
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When I formerly worked for a third party we used the Cvent travel module, but if someone booked on their own - we would ask that they enter in their travel details. It really helps for reporting to have everything in one place. It also helps to cross check hotel dates vs. air dates to ensure there are no discrepancies.

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Beth Vriesen
Events Technology Admin
Associated Bank Corporation
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you certainly could! If you have their information requested in the registration, you could pull a report? Is that what you mean?

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Olivia Popofski
Marketing Coordinator
Sun Life Assurance Company of Canada and AffiliatesCanada
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Hi Meghan,
We use the travel module to collect the flight requests from our participants, for us to book their tickets, and once done, we include the final details as Air Actuals. Those booking their own ticket, can also insert their flight details (ticket) into Air Actuals. This was you can run a report by arrival and this will also help coordinate ground transportation, from the airport to the venue.

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Jorge Pratas
Conference Manager
World SportsUnited States
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Hi Meghan,

Hope you are well.

We do have 'Travel' feature in Cvent where you can collect hotel or air requests from your invites or if they have prebooked flights, you can ask them to enter their flight details, you can also use integrate PNR, Concur etc. in your events.

The following articles will give you more insight in these :

Travel in Your Event - https://support.cvent.com/s/communityarticle/Travel-in-Your-Event?searchFor=Travel&lang=en_US
Collecting Hotel Requests in Your Event - https://support.cvent.com/s/communityarticle/Collecting-Hotel-Requests-in-Your-Event?searchFor=Travel&lang=en_US
Setting Up Air Requests - https://support.cvent.com/s/communityarticle/Setting-Up-Air-Requests?searchFor=Travel&lang=en_US
Setting Up Air Actuals - https://support.cvent.com/s/communityarticle/Setting-Up-Air-Actuals?searchFor=Travel&lang=en_US
Setting Up Group Flights - https://support.cvent.com/s/communityarticle/Setting-Up-Air-Actuals?searchFor=Travel&lang=en_US

If you do not have travel feature available in your events, please reach out to your Account Manager and they'll be able to assist you with it.

I hope this helps. Please let us know if you have any further questions on this.



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Raashi Semwal Khati
Senior Quality Analyst
Cvent
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