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  • 1.  Using Cvent for Travel Assistance

    Posted 10-17-2022 12:29
    Hello,

    Looking for some advice for any travel coordinators that use Cvent. Do you use Cvent to gather all of your travel information and send it back to the customer? 

    Thank you for your help!
    #Miscellaneous

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    Meghan Payne
    Travel and Events Coordinator
    Corning Incorporated
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  • 2.  RE: Using Cvent for Travel Assistance

    Posted 10-19-2022 10:07
    When I formerly worked for a third party we used the Cvent travel module, but if someone booked on their own - we would ask that they enter in their travel details. It really helps for reporting to have everything in one place. It also helps to cross check hotel dates vs. air dates to ensure there are no discrepancies.

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    Beth Vriesen
    Events Technology Admin
    Associated Bank Corporation
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    Original Message


  • 3.  RE: Using Cvent for Travel Assistance

    Posted 10-19-2022 16:30
    you certainly could! If you have their information requested in the registration, you could pull a report? Is that what you mean?

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    Olivia Popofski
    Marketing Coordinator
    Sun Life Assurance Company of Canada and AffiliatesCanada
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    Original Message


  • 4.  RE: Using Cvent for Travel Assistance

    Posted 10-20-2022 06:34
    Hi Meghan,
    We use the travel module to collect the flight requests from our participants, for us to book their tickets, and once done, we include the final details as Air Actuals. Those booking their own ticket, can also insert their flight details (ticket) into Air Actuals. This was you can run a report by arrival and this will also help coordinate ground transportation, from the airport to the venue.

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    Jorge Pratas
    Conference Manager
    World SportsUnited States
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    Original Message


  • 5.  RE: Using Cvent for Travel Assistance

    Posted 10-21-2022 17:24
    Hi Meghan,

    Hope you are well.

    We do have 'Travel' feature in Cvent where you can collect hotel or air requests from your invites or if they have prebooked flights, you can ask them to enter their flight details, you can also use integrate PNR, Concur etc. in your events.

    The following articles will give you more insight in these :

    Travel in Your Event - https://support.cvent.com/s/communityarticle/Travel-in-Your-Event?searchFor=Travel&lang=en_US
    Collecting Hotel Requests in Your Event - https://support.cvent.com/s/communityarticle/Collecting-Hotel-Requests-in-Your-Event?searchFor=Travel&lang=en_US
    Setting Up Air Requests - https://support.cvent.com/s/communityarticle/Setting-Up-Air-Requests?searchFor=Travel&lang=en_US
    Setting Up Air Actuals - https://support.cvent.com/s/communityarticle/Setting-Up-Air-Actuals?searchFor=Travel&lang=en_US
    Setting Up Group Flights - https://support.cvent.com/s/communityarticle/Setting-Up-Air-Actuals?searchFor=Travel&lang=en_US

    If you do not have travel feature available in your events, please reach out to your Account Manager and they'll be able to assist you with it.

    I hope this helps. Please let us know if you have any further questions on this.



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    Raashi Semwal Khati
    Senior Quality Analyst
    Cvent
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    Original Message


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