Hi Makayla,
Thanks for your question.
You can manage your hosted dinners entirely in the Attendee Hub Event App by setting each dinner up as an optional session with a defined capacity (10–12 seats) and, if they occur at the same time, placing them in a session group so each attendee can only choose one dinner. Attendees then use the mobile app (or Attendee Website) to add or remove a dinner from their personal agenda, and all changes sync back to Cvent in real time, freeing up seats as people drop.
In the app, attendees see clear labels like "Limited seats" and "Session full". When a dinner is full, the "Add" option is disabled; if someone holding a seat tries to drop from a now‑full dinner, they see a warning that they'll lose their spot. All of this is driven automatically by the session rules and capacities you configure in the event.
For hosts, there are two practical ways to track capacity: they can quickly check status directly in the app (Limited vs ), or you can provide more precise numbers through real‑time session registration reports that show how many attendees are registered for each dinner. A quick way to share these reports out to Account Managers would be to share them through your Access Portal. You can also use session‑based emails and targeted push notifications to message each dinner group separately (e.g., meet‑up time, restaurant updates), since communication can be filtered by session registration. Overall, this lets you replace paper sign‑up sheets with a self‑service, real‑time system in the mobile app while keeping both attendees and dinner hosts fully informed.
I am including a few articles below that can help you get this set up:
The Complete Guide to Sessions
How do I give my event or agenda items a capacity?
Creating an Access Portal
Thanks!
Julianna
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Julianna Hampshire
Lead Customer Success Advisor
SalesforceGenericAccountUnited States
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Original Message:
Sent: 01-12-2026 15:32
From: Makayla Mainini
Subject: Using the Mobile App for Dinner Sign-Ups
Hi everyone,
We're hosting a conference in April, and each year we organize ten hosted dinners (10–12 guests per dinner) that attendees can sign up for once they're onsite. Historically, sign-ups have been handled at the registration desk using physical paper sign-up sheets.
This year, we're hoping to move the dinner reservations into the mobile app so attendees can sign up or drop a dinner in real time. Ideally, dinner hosts (our account managers) would also be able to see remaining capacity for the dinner they're assigned to as updates happen.
Has anyone implemented something similar in the mobile app, or have recommendations on the best way to set this up? Any tips or lessons learned would be greatly appreciated.
#EventApp
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Makayla Mainini
Event Manager
Huron Consulting Group, Inc. United States
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