Open Forum

JOB TITLE – Event Specialist                

EVENT DESCRIPTION – Virtual

EVENT DATES - Monthly

PHASE OF EVENT PLANNING: (Event/Web Build, During Event, Post-Event) - Web Build

TYPE OF EVENT - Social/ Economics

WHAT WORKED FOR YOU (DO'S - write at least 2) –

1. Marketing is important to reach your attendees
   1. Educate your attendees of the expectations of your code of safe conduct:
      1. masks are required
      2. Are vaccinations required to attend?

• Layout step by step logistics process and safety design of the event

1. Develop and share check-in instructions
2. Build in a social distance blurb that attendees will acknowledge as read when they register.

2. Your AV teams are extremely important
   1. Your AV teams have important duties aside from making sure your equipment is working.
      1. Make sure all equipment like microphones are cleaned and sanitized.
      2. Use social distancing for AV and speakers

• Air-out the event space if there is a change in speakers if possible

1. Design programming with COVID protocols in mind

WHAT TO AVOID (DON'TS - write at least 2) –

• Don't just stream your event; have a backup plan like recording your event if attendees are facing issues joining or if they are unable to attend the entire event. Keep everything ready for on-demand.
• Don't forget to have some breathers/small breaks during your entire virtual event. These breaks are more necessary in a virtual setting than in an in-person event.

 #ShareandTell

JOB TITLE – Event Specialist                

EVENT DESCRIPTION – Virtual

EVENT DATES - Monthly

PHASE OF EVENT PLANNING: (Event/Web Build, During Event, Post-Event) - Web Build

TYPE OF EVENT - Social/ Economics

WHAT WORKED FOR YOU (DO'S - write at least 2) –

1. Marketing is important to reach your attendees
   1. Educate your attendees of the expectations of your code of safe conduct:
      1. masks are required
      2. Are vaccinations required to attend?

• Layout step by step logistics process and safety design of the event

1. Develop and share check-in instructions
2. Build in a social distance blurb that attendees will acknowledge as read when they register.

2. Your AV teams are extremely important
   1. Your AV teams have important duties aside from making sure your equipment is working.
      1. Make sure all equipment like microphones are cleaned and sanitized.
      2. Use social distancing for AV and speakers

• Air-out the event space if there is a change in speakers if possible

1. Design programming with COVID protocols in mind

WHAT TO AVOID (DON'TS - write at least 2) –

• Don't just stream your event; have a backup plan like recording your event if attendees are facing issues joining or if they are unable to attend the entire event. Keep everything ready for on-demand.
• Don't forget to have some breathers/small breaks during your entire virtual event. These breaks are more necessary in a virtual setting than in an in-person event.

 #ShareandTell

JOB TITLE – Event Specialist                

EVENT DESCRIPTION – Virtual

EVENT DATES - Monthly

PHASE OF EVENT PLANNING: (Event/Web Build, During Event, Post-Event) - Web Build

TYPE OF EVENT - Social/ Economics

WHAT WORKED FOR YOU (DO'S - write at least 2) –

1. Marketing is important to reach your attendees
   1. Educate your attendees of the expectations of your code of safe conduct:
      1. masks are required
      2. Are vaccinations required to attend?

• Layout step by step logistics process and safety design of the event

1. Develop and share check-in instructions
2. Build in a social distance blurb that attendees will acknowledge as read when they register.

2. Your AV teams are extremely important
   1. Your AV teams have important duties aside from making sure your equipment is working.
      1. Make sure all equipment like microphones are cleaned and sanitized.
      2. Use social distancing for AV and speakers

• Air-out the event space if there is a change in speakers if possible

1. Design programming with COVID protocols in mind

WHAT TO AVOID (DON'TS - write at least 2) –

• Don't just stream your event; have a backup plan like recording your event if attendees are facing issues joining or if they are unable to attend the entire event. Keep everything ready for on-demand.
• Don't forget to have some breathers/small breaks during your entire virtual event. These breaks are more necessary in a virtual setting than in an in-person event.

 #ShareandTell