Thank you for starting this discussion! We have summer face to face events that we still have on the books at this time (monitoring the situations closely and establishing our "Go-No Go" Dates. But in the event we have the face to face events we want to have a guideline we provide to our venues for our requirements and requests for sets (also taking into account their new rules and the CDC and Government of the pertinent city being taken into account). So far, our biggest questions I would like ideas on are:
~What does the new on-site check in process look like? The minimum is 1 station per 6', but we are thinking of having more locations to check in (in most of our cities, we are multiple properties, but even having check-in in several different areas in one property"
~What does Theatre Style General Session look like? Set all the chairs and tape off seats for a 6' distance between them? or eliminate Theatre Style altogether?
~More specific staggering of Lunch Breaks?
~How to provide similar food options in the same time frames without doing a traditional buffet? We are thinking grab and go with pre-packaged items?
We can't exactly ask most of our venue contacts at the moment since they are on furlough, so I thought I would ask here and we already have an open discussion happening :) Let me know your thoughts!
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Rebecca Cranor
Meeting Manager, Events
AVID Center
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Original Message:
Sent: 04-08-2020 10:33
From: Jayne Ferro
Subject: Post COVID Meeting Procedures
Hi, has anyone put together any guidelines or suggestions for the future when we can start having on-site meetings again as far as cleaning rooms, spacing people out, handling meals, etc.? We hold meetings at our conference center and want to have some guidelines in place. Thank you for any suggestions.
#Miscellaneous
#ManagingOn-site
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Jayne Ferro
Support Staff Specialist
NYSUT
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