Our policy was everyone had to be fully vaccinated. We decided on this after registration opened.
We had everyone upload their CDC card. Some had their 2nd shot on the back so we had 2 uploads.
I also used an internal field that I'd use as a check after verifying their card.
This let me filter emails to send reminders. It's amazing how no two cards where filled out the same.
Our policy statement:
Important Event Update (9/20/21)
Proof of vaccination is required for all attending our event name. Guests must be fully vaccinated with an FDA or WHO-authorized vaccine at least 14 days prior to the event, and must show proof of vaccination at registration.
Mask Requirements: Masks are required for all guests indoors, regardless of vaccination status. Masks must be worn at all times while visiting indoor areas except when eating or drinking. All masks must completely cover the nose and mouth and comply with the CDC guidelines for acceptable face coverings.
Health certification: By entering the indoor event areas, guests acknowledge that all of the statements below are true on the day they visit. If any of these statements is NOT true, you shall not come to the event.
- I have not tested positive for COVID-19 through a diagnostic test in the past ten (10) days.
- I am not and have not recently experienced (within the last 48 hours) any new or worsening symptoms of COVID-19.
- Within the past ten (10) days, I have not had close contact or proximate contact with any person(s) confirmed with a diagnostic test-or suspected, based on symptoms-to be positive for COVID-19.
Response to this policy was mixed of course. But for every person who sent us hate email, there was someone else who thanked us. I'd also say tghe average age out attendees was +60. Many already had their boosters.
Good luck!
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Steven Schlossman
Jack of all trades. Master of none.
BMW Car Club of America
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Original Message:
Sent: 11-18-2021 17:11
From: Jenny Girvin
Subject: Onsite health and safety protocols
Hi,
Can anyone share what exact onsite protocols they are putting in place for in-person events? Are you using a "health" vendor (i.e.; CLEAR), are you requiring testing onsite, or negative tests within a certain timeframe of the start of the event? Are you collecting vaccination card images and if so, by what means?
Thank you,
#ManagingOn-site
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Jenny Girvin
Senior Event Planner
Vanguard Group - PA
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