JOB TITLE – Associate Director of Events
EVENT DESCRIPTION – University Homecoming & Reunion Weekend
EVENT DATES – October 20th, 2020
PHASE OF EVENT PLANNING: (Event/Web Build, During Event, Post-Event) - Post-Event
WHAT WORKED FOR YOU (DO'S - write at least 2) –
- We utilized session emails to send session-specific information in advance, like Zoom links and reading material, to our attendees.
- Event set-up in Flex was very easy to follow and allowed us to create the same experience people are used to having with in-person event registration.
WHAT TO AVOID (DON'TS - write at least 2) –
- Avoid having people register late/after the session details email goes out. It can be hard to track who didn't receive their session details as the event dates come close.
- Avoid waiting too long to pull a report of registrants who opted out of Cvent emails. You'll need to manually send them the Zoom login information for virtual events.
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#ManagingEvents#Miscellaneous
#ManagingVirtualEvents------------------------------
Virginia Early
Associate Director of Events
William & Mary Foundation
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