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  • 1.  Hide certain sessions during registration

    Posted 08-04-2020 15:29
    Hello,
       Is it possible to hide certain sessions from the registration process?  We would like to open registration for our event soon and we have a few paid sessions, but the majority of our sessions are open and included with registration.  I also don't have a full schedule yet and what sessions I do have could move.  During the actual registration, I'm really only worried about the paid sessions.  

    Thanks,
    Jeremy DeStefano
    #Flex-Creating/ManagingEvents

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    Jeremy DeStefano - Treasurer
    Hexagon Public Safety Users Group
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  • 2.  RE: Hide certain sessions during registration

    Posted 08-05-2020 12:21
    When you build your agenda, mark your included sessions as "Included"  and then you can hid those in your registration build. Paid sessions mark as "optional" and then make sure they stay visible.  Build the agenda out first and then go into the site designer and it should be a little bit more clear.  The chat support feature is very helpful for these types of things as well! 

    Bevin McGibbon Davis

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    Bevin Mcgibbon
    Senior Meetings Manager
    AMT- The Association For Manufacturing Technology
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    Original Message


  • 3.  RE: Hide certain sessions during registration

    Posted 08-05-2020 13:01
    Another way is to hide session from registration if you create a "placeholder" registration type (the name of the type doesn't matter) that will never be used by an attendee. then "Limit which registration types can attend this session" to that registrration type until you want it to appear.

    I use a lot of "optional included" sessions, and this allows me to assign these optional sessions to admission items but then they don't show in registration as selected. Not sure if that trick is useful for your application.

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    Sean Daniel
    Member Services Manager
    Telecom Council (Previously - Kerton Group)
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    Original Message


  • 4.  RE: Hide certain sessions during registration

    Posted 08-05-2020 22:10
    Another thing is not to make the session available in a registration type or admissions item.
    This won't prevent them from appearing on the schedule/agenda page though.

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    Steven Schlossman
    Jack of all trades. Master of none.
    BMW Car Club of America
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    Original Message


  • 5.  RE: Hide certain sessions during registration

    Posted 08-12-2020 08:12
    Hi Jeremy,

    You also have the ability to create your sessions, and then mark them Open for Registration: No, so that they are closed. This setting will be available for the optional (paid) sessions.

    Best,

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    Robin Schoenfeld
    Senior Client Success Advisor
    Productive Utilization
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    Original Message


  • 6.  RE: Hide certain sessions during registration

    Posted 01-31-2022 03:00
    Flex Event - @Jeremy DeStefano I have the same question related to this discussion and wonder how you ended up solving your issue.  When I mark the session as not open for registration, they are still showing during the registration process but just listed as Closed so making the actual registration list very long and If I use the suggestion to mark them as included, even though later they will be considered optional (concurrent sessions) then they can't just be changed back to optional, you have to create the session again.  The included items also show in the registration process at the end in a list form.  I'm hoping I'm just missing some kind of setting.  I have to allow sessions to be seen though since now in Flex I have to list all of my Sponsorship additional add-ons as sessions.  Thanks for any input you can provide!​

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    Beverly Weslowski
    Event Planner
    North Carolina Public Transportation Association
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    Original Message


  • 7.  RE: Hide certain sessions during registration

    Posted 04-19-2022 20:18
    Hi @Beverly Weslowski,

    Did you ever get an answer for this?  I am also trying to hide all the "Closed" sessions from registration.

    Thank you,
    Lily​

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    Lily Chen
    Meetings & Event Manager
    Perkins Coie LLP
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    Original Message


  • 8.  RE: Hide certain sessions during registration

    Posted 04-20-2022 10:56
    No real answer but I was able to hide some pieces during my registration path builds.  Unfortunately, once we launched our app, I had to change the sessions to open in order for people to add items to their calendar which made the last part of our registration process super long as we had five breakouts in the time slots plus our general sessions, social events, breaks, etc.

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    Beverly Weslowski
    Event Planner
    North Carolina Public Transportation Association
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    Original Message