Here is my situation
No cost to any item
We will be uploading all registrations - no payment - what is the best setup
1) Session - 8 mandatory - shared by all attending
2) We have 20 different "buses" that is our name for it -These are people who share nearly all of the optional itinerary - so it is mostly the same for all the people in each group.
3) Then we have 2 or 3 events where multiple "Buses' share the event
4) Then we have sessions where you sign up individuallaliy
IMAGINE YOU HAVE 1000 people - split into 20 sets of people - Set 1 of 50 People, Set 2 of 50 people, Set 3 -of people 50
A - MANDATORY EVENTS - 8 events - all 1000 people attend (all sets of people, set 1, set 2, set3, etc.)
B - Events - with groups of Sets
THREE OR FOUR SESSIONS
Session x - set 1 - 10 50 people all registered for x
Session y - set 11-20 people all registered for y
C 20 Sessions - where each set has their own group of sessions
set 1 of 50 people - has 20 session that they all are registered for
set 2 of 50 people has a different 20 sessions that they all are registered for
D - Then you have the sessions where each person in the thousand can pick their own
Time period x on day y - 4 sessions
each person makes their own selection
time period z on day v - 10 possible sessions
All of this information on session selection is known in advance - nobody is picking anything - we are uploading all of it.
What would be the best setup for uploading this easily.
We do not want one set of people to see the other people's setup - everyone has their entire trip planned when they sign it.
For each person, it would include - A (mandatory) B (multiple sets) C (their set by itself) D (individual selections)
Here is what we are planning
Upload the mandatory selections
Create categories - for
type B (B1- Group of sets 1-10, B2 Group of sets 11-20) C (C1 = set1, set2, set3 etc.) D ( all of the possible individual choices)
Set up Admission Item for each of the 20 set that would include:
Their Type B, Type C
Upload the people in individual sets - using the Admission type associated with their SET - and then add for each individual their individual Sessions - Type D sessions would be set to YES on the upload spreadsheet.
We are using a combination of Admission Item and individual sessions in the Upload
Would it be wise to make a Registration Type for each of the 20 sets or is that no necessary since with have the Admission Item?
So each row in the upload would have an admission type
Hope you are well.
I have reviewed your query.
Please note that each invitee can select only one admission item when registering.
You can create multiple registration types and display the admission item based on the registration types and then create multiple sessions. Mandatory sessions can be created as Included sessions and other sessions can be created as optional sessions and then associate the optional sessions basis the admission item they are available to.
You can refer to the following articles for your reference :
Creating Admission Items == Link : https://support.cvent.com/s/communityarticle/Creating-Admission-Items
Creating Sessions == Link : https://support.cvent.com/s/communityarticle/Creating-Sessions
Managing Session Categories == Link : https://support.cvent.com/s/communityarticle/Managing-Session-Categories
Limiting Options Based on Admission Items == Link : https://support.cvent.com/s/communityarticle/Limiting-Options-Based-on-Admission-Items
Adding Registration Types == Link : https://support.cvent.com/s/communityarticle/Adding-Registration-Types?is_article=true&lang=en_US&searchFor=registration%20types&page=1
I hope this helps.
------------------------------Raashi Semwal KhatiSenior Quality AnalystCvent------------------------------
#AttendeeHub------------------------------Mimi KlimbergChief Technology and Analytics OfficerGreater Miami Jewish FederationUnited States------------------------------