Open Forum

Hi, I have set up a website for my event (set up as a conference) - the event has multiple sessions across 5 days. Some sessions will be delivered hybrid (in person and virtual format) whilst others will only be delivered in person. I have set up the event as a Hybrid event in cvent. How do I set up the registration so that attendees can select whether they want to attend and register for a certain session either in person or virtually? I want attendees to be able to have the choice for each sessions whether they want to attend in person or virtually (they may want to attend in person for one session and virtually for another).

Thanks 

#Registration

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Ray Duong
Student Programs Advisor ( Employment) and Employer Services
Royal Melbourne Institute of Technology (ABN 49 781 030 034)Australia
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I haven't done a hybrid event for a few years now, so things might be a little different, but from what I remember about the set up, it was very difficult to set one session up as both in person and virtual.  I ended up creating two sessions in Cvent for each session of my event - one in person option and one virtual option.  I had my event set up with two admission items, In Person and Virtual, and each session could only be chosen by the appropriate admission item type, so that was a bit easier for my event than what you are describing.

You could get creative with Session Groups and Advanced Rules to display your in person and virtual sessions in a manner that is easy for attendees to choose from.  Using tags and categories would probably also help with visibility as to which sessions are in person options and which are virtual options.

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Jess Olcott
Training Program Coordinator
ETC, Inc.
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Original Message:
Sent: 05-28-2025 18:58
From: Ray Duong
Subject: Allowing attendees to choose virtual or in person for certain sessions

Hi, I have set up a website for my event (set up as a conference) - the event has multiple sessions across 5 days. Some sessions will be delivered hybrid (in person and virtual format) whilst others will only be delivered in person. I have set up the event as a Hybrid event in cvent. How do I set up the registration so that attendees can select whether they want to attend and register for a certain session either in person or virtually? I want attendees to be able to have the choice for each sessions whether they want to attend in person or virtually (they may want to attend in person for one session and virtually for another).

Thanks 

#Registration

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Ray Duong
Student Programs Advisor ( Employment) and Employer Services
Royal Melbourne Institute of Technology (ABN 49 781 030 034)Australia
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Hi Ray,

That's a great question - and I'll be curious to hear others' answers.  We also have a hybrid event where a select few sessions are offered in person and virtually and several are in person only.  Right now, the way that we have it set up, the in person registration type is able to select any of those sessions during each time slot.  They may choose to watch it virtually during that time, but we don't have a way to know whether they are going to be in the room in person or watching virtually through the attendee hub or mobile app.

It's a great question - especially since we struggle with in room capacities.

Thanks for starting this conversation.

Good luck!

Holly Beadle, CMP
Conference Director
PESI, Inc.

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Holly Beadle
PESI
PESIUnited States
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Original Message:
Sent: 05-28-2025 18:58
From: Ray Duong
Subject: Allowing attendees to choose virtual or in person for certain sessions

Hi, I have set up a website for my event (set up as a conference) - the event has multiple sessions across 5 days. Some sessions will be delivered hybrid (in person and virtual format) whilst others will only be delivered in person. I have set up the event as a Hybrid event in cvent. How do I set up the registration so that attendees can select whether they want to attend and register for a certain session either in person or virtually? I want attendees to be able to have the choice for each sessions whether they want to attend in person or virtually (they may want to attend in person for one session and virtually for another).

Thanks 

#Registration

------------------------------
Ray Duong
Student Programs Advisor ( Employment) and Employer Services
Royal Melbourne Institute of Technology (ABN 49 781 030 034)Australia
------------------------------

Hi Ray,

Go to your Admission Items (I am assuming you have one virtual and one in-person), go to the ADVANCED Setting Tab > Edit> Rules for Optional Sessions> Availability.  Here you can choose what sessions will be Virtual, In-Person, or both.

Hope this works for you.

David Lowenthal

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David Lowenthal
Reg Specialist
American Hospital AssociationUnited States
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Original Message:
Sent: 05-28-2025 18:58
From: Ray Duong
Subject: Allowing attendees to choose virtual or in person for certain sessions

Hi, I have set up a website for my event (set up as a conference) - the event has multiple sessions across 5 days. Some sessions will be delivered hybrid (in person and virtual format) whilst others will only be delivered in person. I have set up the event as a Hybrid event in cvent. How do I set up the registration so that attendees can select whether they want to attend and register for a certain session either in person or virtually? I want attendees to be able to have the choice for each sessions whether they want to attend in person or virtually (they may want to attend in person for one session and virtually for another).

Thanks 

#Registration

------------------------------
Ray Duong
Student Programs Advisor ( Employment) and Employer Services
Royal Melbourne Institute of Technology (ABN 49 781 030 034)Australia
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