Open Forum

I looked everywhere and cannot find this. 

I have been requested multiple times to create an attendee list for our founders that includes pictures. The easiest way would be export the list to excel then manually add back in all the pictures already uploaded by attendees. It would be great to be able to export the images with the report. Is this something already available and I just can't find it? 

#Admin/Reporting

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Michael Rummage
Director, Events and Special Projects
QuilityUnited States
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Hi Michael! To my knowledge, this can't be done because photos are held at the contact level, but I would love to be wrong if someone else knows a way!

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Tori Martinez
Event Technology Specialist
Creative Group Inc.
United States
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This definitely should be submitted to Cvent as a request! Great suggestion!

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Lori Wildman
Marketing Director
lwildman@dmainc.com
DuCharme, McMillen & Associates, Inc.United States
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Being able to import the photos as well would be great with larger events.

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Kari Miller
Business Intelligence Analyst
LCSUnited States
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Original Message:
Sent: 09-06-2023 08:22
From: Lori Wildman
Subject: Exportable Attendee List With Pictures

This definitely should be submitted to Cvent as a request! Great suggestion!

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Lori Wildman
Marketing Director
lwildman@dmainc.com
DuCharme, McMillen & Associates, Inc.United States
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Hi Michael,

Hope you are well!

I have reviewed your query. Unfortunately, the option to export profile image from within the report is not available for now as the profile images are saved at contact level within the address book. I understand your perspective and apologize for any inconvenience.

But, it sounds like a great feedback. I suggest you to post this as an Idea/feedback for our product team by going to Cvent Community > Participate > Product Ideas.  We encourage you to always submit your ideas or any challenges you face while working with the product. As it also help our Product Development team to review the possibilities and if it works we may try to incorporate such changes in our future releases. 

Having said that, there are a few alternatives that you can use:

1. You can create a badge in the event and add the data tags for invitee's details and the profile image and export the badges for all in bulk.
   
   
2. Instead of using the standard profile image widget, you can use file upload question in the event to collect the profile images and then you can run 'Registrant Details' report in the event and add the File Upload question and export the report. Please note that images added within file upload question will not be saved at contact level.

You can refer to the following articles for your reference :

Creating Name Badges = LINK : https://support.cvent.com/s/communityarticle/Creating-Name-Badges?is_article=true&lang=en_US&searchFor=badges&page=1

Printing Name Badges = LINK : https://support.cvent.com/s/communityarticle/Printing-Name-Badges?is_article=true&lang=en_US&searchFor=badges&page=1

How do I let invitees upload files during registration? = LINK : https://support.cvent.com/s/communityarticle/How-do-I-let-invitees-upload-files-during-registration?is_article=true&lang=en_US&searchFor=file%20upload&page=1

I hope this helps. Please let us know if you have any further questions.

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Raashi Semwal Khati
Senior Quality Analyst
Cvent
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Hi Michael,

At present you can't directly export profile images.

- MVJ

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MVJ
Associate
Incred!ble India
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Wow, this would be fanatstic functionality, but I don't think it exists yet in Cvent. Hopefully they will add it!

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Elena PEREZ
hybrid
SEIU - UHWUnited States
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Yep, this is a GREAT Idea and should be added!  

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Colleen Beck
Director of Sales & Marketing
The Westin Tampa Bay
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If you have access to a developer and the Cvent API, the following could be done: (likely only worthwhile if you have a large number of events)

1 )Call API "Get Attendees" to get a list of attendees for the event

2) Iterate over the attendee list and call API "Get Attendee" by ID, extract desired info (name title company) and Contact IDs, and insert them into an object or array of Attendees

3) Iterate over the Attendee object/array and call API "Get Contact" by Contact Id.  for each attendee, extract profile picture URLs from the contact response data, and add to attendee where contact ID matches

Once all of this data is assembled, HTML output can be created that you could then save/print as a PDF

I know this is likely more complicated than what you were looking for, but it is a way that it would be possible.

API Documentation (cvent.com)

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Matt Capitao
SVP Technology & Digital Services
CDM Media
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I don't believe you can export images; but I love this idea! Hope you've submitted it to Cvent for consideration in an update!

Good luck!

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Cate Liverman
Director-Constituent Relations
UVA Medical Alumni Association and Medical School FoundationUnited States
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I too don't think you can do this BUT would be great.  My suggestion would be (more work) but you could do a stand-alone site that you link and import.  I created a list of our advisory board with images, short bios and links that serve this purpose.  In Cvent...maybe a copy of the speaker profile but call it something else.  Then you could upload some of these items but might have to manually add more. 

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Lesley Irminger
in_person
George Mason - Office Of University EventsUnited States
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I wonder if you input them as speakers - because I know you can add photos to speaker profiles. 
But then this would affect your website. 

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Olivia Popofski
MKTG
Sun Life Assurance Company of Canada and AffiliatesUnited States
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This functionality would be a life saver for us. Currently spend so many hours manually pulling together an alphabetical look book in PP with all attendee headshots, names and titles for our internal leadership conferences. I wonder if Cvent will introduce this soon, we would LOVE it.

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Megan Pears
Events Manager
Advanced Business Software and Solutions LtdUnited Kingdom
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