Open Forum

I don't see an option to create a planner notification in the abstract management portal so that I am sent an email when a submission is accepted. This is the process we are hoping to accomplish:

1. My colleague accepts a submission
2. I am notified
3. I send a manual email to the co-authors (manually, outside of Cvent)

We have a system for 1 and 3. But, I need to know whenever my colleague accepts a submission, so I can be sure to promptly follow up with the co-authors (since it is not possible to have automatic emails sent to co-authors).

Any thoughts?
#ManagingEvents
#Miscellaneous

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Joshua Kumin
University Of ColoradoUnited States
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Hi Joshua,

Unfortunately right now we aren't able to set up planner alerts in Abstract, however this is great feedback to put in the "Ideas" section of the Community. I would recommed copying the Submission Accepted email with an audience of Co-Authors and having your collegue send that one out at the same time that the Author one goes out.

Best,

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Erica Wise
Senior Client Success Manager
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Joshua,
I see Erica mentioned this but I was unable to figure this out last year. At that time it was not a feature.  My workaround was "old school."  I had to go in weekly/biweekly etc.  Review all submissions and then push out the emails.  Not ideal but it worked.

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Lesley Irminger
Events Manager
George Mason - Office Of University EventsUnited States
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Lesley,

Thanks for your input. How did your emails distinguish between Accepted and Rejected submissions? For example, consider the following:

Submission 1 is Accepted
Submission 2 is Rejected
Submission 3 is Accepted

Automatic Accepted/Rejected emails are sent to Authors. How can I manual email system be set up so that the appropriate email is sent to co-authors (depending on whether their submission was accepted vs. rejected)?

Also, this is somewhat of a tangent, but if a manual email goes out to co-authors as the audience, if we were to run that same email again, would it go only to new co-authors that hadn't yet received the email or would it go out to all co-authors in the system every time it is run?

Thanks.

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Joshua Kumin
University Of ColoradoUnited States
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Original Message:
Sent: 07-20-2022 11:17
From: Lesley Irminger
Subject: How do I receive a notification when a submission is accepted?

Joshua,
I see Erica mentioned this but I was unable to figure this out last year. At that time it was not a feature.  My workaround was "old school."  I had to go in weekly/biweekly etc.  Review all submissions and then push out the emails.  Not ideal but it worked.

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Lesley Irminger
Events Manager
George Mason - Office Of University EventsUnited States
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