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  • 1.  How do I receive a notification when a submission is accepted?

    Posted 07-15-2022 18:49
    Edited by Kameron Kidd 01-18-2024 14:05
    I don't see an option to create a planner notification in the abstract management portal so that I am sent an email when a submission is accepted. This is the process we are hoping to accomplish:

    1. My colleague accepts a submission
    2. I am notified
    3. I send a manual email to the co-authors (manually, outside of Cvent)

    We have a system for 1 and 3. But, I need to know whenever my colleague accepts a submission, so I can be sure to promptly follow up with the co-authors (since it is not possible to have automatic emails sent to co-authors).

    Any thoughts?
    #ManagingEvents
    #Miscellaneous

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    Joshua Kumin
    University Of ColoradoUnited States
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  • 2.  RE: How do I receive a notification when a submission is accepted?

    Posted 07-19-2022 10:16
    Hi Joshua,

    Unfortunately right now we aren't able to set up planner alerts in Abstract, however this is great feedback to put in the "Ideas" section of the Community. I would recommed copying the Submission Accepted email with an audience of Co-Authors and having your collegue send that one out at the same time that the Author one goes out.

    Best,

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    Erica Wise
    Senior Client Success Manager
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    Original Message


  • 3.  RE: How do I receive a notification when a submission is accepted?

    Posted 07-20-2022 11:17
    Joshua,
    I see Erica mentioned this but I was unable to figure this out last year. At that time it was not a feature.  My workaround was "old school."  I had to go in weekly/biweekly etc.  Review all submissions and then push out the emails.  Not ideal but it worked.

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    Lesley Irminger
    Events Manager
    George Mason - Office Of University EventsUnited States
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    Original Message


  • 4.  RE: How do I receive a notification when a submission is accepted?

    Posted 07-20-2022 11:42
    Lesley,

    Thanks for your input. How did your emails distinguish between Accepted and Rejected submissions? For example, consider the following:

    Submission 1 is Accepted
    Submission 2 is Rejected
    Submission 3 is Accepted

    Automatic Accepted/Rejected emails are sent to Authors. How can I manual email system be set up so that the appropriate email is sent to co-authors (depending on whether their submission was accepted vs. rejected)?

    Also, this is somewhat of a tangent, but if a manual email goes out to co-authors as the audience, if we were to run that same email again, would it go only to new co-authors that hadn't yet received the email or would it go out to all co-authors in the system every time it is run?

    Thanks.

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    Joshua Kumin
    University Of ColoradoUnited States
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    Original Message


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