Cvent Beginners

Hi everyone,

Our event includes one keynote session and two breakout sessions.

Question 1:
When visitors register on the registration page, they should be able to choose which sessions they would like to attend (they may select one session or all sessions). How should this be set up?

Question 2:
We will be reviewing and approving registrations. If a visitor registers for all sessions, but we approve them to attend only one session and decline their attendance for the other two sessions, how should this be set up?

Thank you for your guidance in advance.

Hello Ines,

Answer 1:
Create the sessions as optional sessions within the session list. Then, add the Session Selection widget to the registration flow in the Site Designer. This will allow registrants to select one or multiple sessions during the registration process.

Answer 2:
Session-level approval is not available. However, this can be managed using the Update Session Registrants feature. First, approve the attendee's registration. Then, navigate to Attendee List, select the attendee, choose Bulk Actions > Update Session Registrants, and unregister the attendee from the sessions they should not attend.
Note: This approach works without any issues for free sessions.

Let me know if you need any further information. Thank you!

Hi everyone,

Our event includes one keynote session and two breakout sessions.

Question 1:
When visitors register on the registration page, they should be able to choose which sessions they would like to attend (they may select one session or all sessions). How should this be set up?

Question 2:
We will be reviewing and approving registrations. If a visitor registers for all sessions, but we approve them to attend only one session and decline their attendance for the other two sessions, how should this be set up?

Thank you for your guidance in advance.

Hi Sanjog,

Thank you for the answers. Regarding question 2, when unregistering attendees, are we able to set up automated emails to inform rejected attendees or to update them on their registration status (e.g., one session accepted and another rejected)? If so, could you please let me know how to set this up? Thank you.

Hello Ines,

Answer 1:
Create the sessions as optional sessions within the session list. Then, add the Session Selection widget to the registration flow in the Site Designer. This will allow registrants to select one or multiple sessions during the registration process.

Answer 2:
Session-level approval is not available. However, this can be managed using the Update Session Registrants feature. First, approve the attendee's registration. Then, navigate to Attendee List, select the attendee, choose Bulk Actions > Update Session Registrants, and unregister the attendee from the sessions they should not attend.
Note: This approach works without any issues for free sessions.

Let me know if you need any further information. Thank you!

Hi everyone,

Our event includes one keynote session and two breakout sessions.

Question 1:
When visitors register on the registration page, they should be able to choose which sessions they would like to attend (they may select one session or all sessions). How should this be set up?

Question 2:
We will be reviewing and approving registrations. If a visitor registers for all sessions, but we approve them to attend only one session and decline their attendance for the other two sessions, how should this be set up?

Thank you for your guidance in advance.

Hello Ines,

We have an option under Session Emails that allows us to send automated emails when someone registers for or unregisters from a session. I've attached a screenshot showing where this can be configured while creating session emails.

When registrations are approved, a session email is triggered confirming that the user has registered for the session if we create a session register email. Similarly, when a session is unregistered or no longer allowed, the system prompts us to trigger a session email and we can check the box and send the email for session unregister. So, we will have to create 2 session emails one for session registration if required and one for session unregister.

Please let me know if this helps or if you need any clarification. Thank you!

Hi Sanjog,

Thank you for the answers. Regarding question 2, when unregistering attendees, are we able to set up automated emails to inform rejected attendees or to update them on their registration status (e.g., one session accepted and another rejected)? If so, could you please let me know how to set this up? Thank you.

Hello Ines,

Answer 1:
Create the sessions as optional sessions within the session list. Then, add the Session Selection widget to the registration flow in the Site Designer. This will allow registrants to select one or multiple sessions during the registration process.

Answer 2:
Session-level approval is not available. However, this can be managed using the Update Session Registrants feature. First, approve the attendee's registration. Then, navigate to Attendee List, select the attendee, choose Bulk Actions > Update Session Registrants, and unregister the attendee from the sessions they should not attend.
Note: This approach works without any issues for free sessions.

Let me know if you need any further information. Thank you!

Hi everyone,

Our event includes one keynote session and two breakout sessions.

Question 1:
When visitors register on the registration page, they should be able to choose which sessions they would like to attend (they may select one session or all sessions). How should this be set up?

Question 2:
We will be reviewing and approving registrations. If a visitor registers for all sessions, but we approve them to attend only one session and decline their attendance for the other two sessions, how should this be set up?

Thank you for your guidance in advance.

Hi Sanjog,

Thank you for your reply. Based on the solution you provided, if a registrant signs up for two sessions but is allowed to attend only one, I would first need to approve the registration, which means the registrant would receive a successful registration email. Then, if I unregister one of the sessions, the registrant would receive an unregistration email. Is my understanding correct?

If so, wouldn't this be confusing for the registrant, since they would first receive a successful registration confirmation and then an unregistration email?

I'd appreciate it if you could clarify this for me.

Hello Ines,

We have an option under Session Emails that allows us to send automated emails when someone registers for or unregisters from a session. I've attached a screenshot showing where this can be configured while creating session emails.

When registrations are approved, a session email is triggered confirming that the user has registered for the session if we create a session register email. Similarly, when a session is unregistered or no longer allowed, the system prompts us to trigger a session email and we can check the box and send the email for session unregister. So, we will have to create 2 session emails one for session registration if required and one for session unregister.

Please let me know if this helps or if you need any clarification. Thank you!

Hi Sanjog,

Thank you for the answers. Regarding question 2, when unregistering attendees, are we able to set up automated emails to inform rejected attendees or to update them on their registration status (e.g., one session accepted and another rejected)? If so, could you please let me know how to set this up? Thank you.

Hello Ines,

Answer 1:
Create the sessions as optional sessions within the session list. Then, add the Session Selection widget to the registration flow in the Site Designer. This will allow registrants to select one or multiple sessions during the registration process.

Answer 2:
Session-level approval is not available. However, this can be managed using the Update Session Registrants feature. First, approve the attendee's registration. Then, navigate to Attendee List, select the attendee, choose Bulk Actions > Update Session Registrants, and unregister the attendee from the sessions they should not attend.
Note: This approach works without any issues for free sessions.

Let me know if you need any further information. Thank you!

Hi everyone,

Our event includes one keynote session and two breakout sessions.

Question 1:
When visitors register on the registration page, they should be able to choose which sessions they would like to attend (they may select one session or all sessions). How should this be set up?

Question 2:
We will be reviewing and approving registrations. If a visitor registers for all sessions, but we approve them to attend only one session and decline their attendance for the other two sessions, how should this be set up?

Thank you for your guidance in advance.