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  • 1.  Manage Spend and Save Time on Your Large Events

    Cvent Staff
    Posted 10-26-2022 12:59
    Edited by Megan Clark 30 days ago

    Happy Mid-week all! Let's kickstart with our next edition of the Tip of the Week discussion!

    The meetings and events industry is always changing and it becomes necessary to re-evaluate what you are doing and how you are doing it. Prioritizing the need to prove your value to the business and prove events impact on the business. Meetings and events drive revenue, but it is still important to manage costs.

    Here are some tips to manage spend and save time on your large events.

     
    1. Capture and Act on Event & Attendee Insights
         ➢ Live reports on the metrics stakeholders care about
         ➢ Personalize surveys and collect meaningful attendee feedback
         ➢ Quickly share insights with sales and marketing

    2. Cvent Diagramming and Seating
         ➢ Design your space to comply with social distancing best practices
         ➢ Use registration data to automate seating and catering
         ➢ Collaborate with internal and external stakeholders in one place

    3. Manage Session Capacity
         ➢ Set and publish session capacities to avoid overcrowding
         ➢ Contactless session scanning or self-check-in provide accurate attendee counts
         ➢Provide as much long-term visibility as possible
     
    4. Surveys
         ➢ Collect feedback as an extension of your event experience
         ➢ Premium solution that scales with advanced or adhoc survey needs
         ➢ Include event details with survey reports for more complete analysis
     
    5. Build, Award, and Track

         ➢ Scale/Automate Credit Program
         ➢ Create multiple credit types
         ➢ Choose which content gets credit
         ➢ Award credits based on surveys


    Questions for you:

    • What challenges do you face with large events?
    • What are some ways you manage costs with large events?

    As always, we look forward to seeing your comments below!

    #CventTip
    #EventDiagramming
    #OnArrival
    #Surveys​​​​
    #ReportingandInsights

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    Megan Clark
    Assistant Team Lead, Online Community Marketing
    Cvent
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  • 2.  RE: Manage Spend and Save Time on Your Large Events

    User Group Member
    Posted 10-31-2022 11:34

    Questions for you:

    • What challenges do you face with large events? Effectlively tracking metrics during the events. 
    • What are some ways you manage costs with large events? Room blocks, dining type, using internal speakers/presenters


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    Olivia Popofski
    Marketing Coordinator
    Sun Life Assurance Company of Canada and AffiliatesCanada
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  • 3.  RE: Manage Spend and Save Time on Your Large Events

    User Group Member
    Posted 10-31-2022 11:46
    • What challenges do you face with large events? Finding the right venue/location to accommodate 
    • What are some ways you manage costs with large events? Finding vendors on my own without using a service, using local production companies, getting creative with F&B


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    Rebecca Quinn
    Corporate Events Manager
    Transplace Texas, LPUnited States
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  • 4.  RE: Manage Spend and Save Time on Your Large Events

    Community MVP
    Posted 10-31-2022 12:02
    Great list of tips for large events! We do not do large events (at least right now), so my answers are n/a
    • What challenges do you face with large events?
      • n/a
    • What are some ways you manage costs with large events?
      • n/a


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    Lori Wildman
    Marketing Director
    DuCharme, McMillen & Associates, Inc.United States
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  • 5.  RE: Manage Spend and Save Time on Your Large Events

    User Group Member
    Posted 10-31-2022 12:23
    • What challenges do you face with large events? Finding availability for the dates and size we're sourcing for, and getting the client to make quick decisions before anything available gets booked up. 
    • What are some ways you manage costs with large events? Leverage existing relationships with vendors who are fair and/or may offer discounts for multiple bookings. Start with a budget in mind and continue to keep it updated as proposals and quotes come in for various aspects.


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    Gina Allega, CMP
    Senior Program Manager
    BCD M&E
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  • 6.  RE: Manage Spend and Save Time on Your Large Events

    Posted 11-01-2022 09:29
    What challenges do you face with large events?locating the right venue
    What are some ways you manage costs with large events?
    N/A

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    Jonathan stanaj
    Events Manager
    United Federation of TeachersUnited States
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  • 7.  RE: Manage Spend and Save Time on Your Large Events

    User Group Member
    Posted 11-01-2022 11:23
    • What challenges do you face with large events? At this time we are struggling with getting attendees, as many of our hospitality events that happen on weeknights, people aren't coming into the city for an event if they are working remotely.
    • What are some ways you manage costs with large events? We tend to have passed apps, and drinks instead of a full sit down meal.


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    Beth Vriesen
    Events Registration Admin
    Associated Bank Corporation
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