If you’ve ever left a conference with a notebook full of half-finished sentences, blurry screen photos, and a nagging feeling that you missed the best quote of the day, you’re not alone. Traditional note-taking simply wasn’t built for the pace and density of modern events.
With Cvent Attendee Hub’s new Session Snapshots, that experience is about to change. Instead of trying to type, scribble, and listen all at once, your attendees can capture the right moments with a single tap—freeing them to stay fully engaged in the room.
What Are Session Snapshots?
Session Snapshots are Attendee Hub’s latest tool for effortless session note-taking and content capture. Built for in-person experiences and powered by AI, Snapshots let attendees save key moments from a live session without ever taking their eyes off the stage.
Here’s how it works:
• During a session, an attendee taps a button in Attendee Hub.
• The system automatically grabs a short slice of the live transcript from that moment.
• AI instantly generates a concise summary and combines it with that transcript snippet to create a clean, contextual note.
• AI then adds an image of the slide taken at the same time as the Snapshot and adds it to the note.
• After the event, attendees can review, organize, and share their Snapshots as a rich set of takeaways.
The result: instead of walls of text or random screenshots, attendees walk away with focused, intelligible notes that actually reflect what was said in the room.
Why Traditional Note Taking Falls Short at Events
Even the most dedicated attendees face familiar challenges when they rely on manual note taking:
• Divided attention
When attendees are frantically typing or scribbling, they’re not fully present. They miss nuance, body language, and real-time engagement opportunities like Q&A and polling.
• Incomplete or messy notes
Quotes get cut off, acronyms aren’t explained, and context disappears. Later, it’s hard to remember what a note like “AI for agenda?” was actually referring to.
• Blurry photos of slides
Phone photos of slides often capture reflections, heads, and half of a chart—and rarely the speaker’s explanation. Organizing and revisiting those images is even harder.
• Difficult to share or act on
Handwritten notes and scattered photos don’t translate cleanly into follow-up emails, internal recaps, or ROI reports.
Session Snapshots address each of these pain points by turning “busy work” into automated, structured insight.
From Manual Notes to Smart Snapshots
With Session Snapshots embedded in Attendee Hub, note taking evolves from a manual chore into a smart, AI-assisted workflow:
• Tap instead of type
Rather than trying to capture every word, attendees simply tap when they hear something important. The system handles the rest.
• Context preserved
Because Snapshots pull directly from the AI-generated live transcript, each note is anchored in what was actually said, not just what someone managed to jot down.
• Readable summaries, not raw text dumps
AI summaries transform captured transcript segments into short, scannable notes that are easy to revisit after a long event day.
• Ready-made post-event assets
Attendees leave with structured notes they can quickly adapt into personal action plans, team recaps, or leadership summaries—no cleanup required.
Instead of walking away with a jumble of information, attendees get a curated highlight reel of their event experience.
What This Means for Attendees
For attendees, Session Snapshots fundamentally change how they experience content:
• More focus, less interruption
They can stay in the moment—listening, engaging, and networking—without worrying that they’ll miss a crucial insight.
• Accessibility and inclusivity
AI Live Transcript plus Snapshots make it easier for attendees with different learning styles, language needs, or accessibility requirements to follow along and retain content.
• Organized takeaways in one place
Instead of scattered notes across devices and apps, Snapshots live alongside other Attendee Hub features like AI summaries and engagement tools, giving attendees a single, organized hub for their event insights.
• Easier sharing with their teams
Clean, AI-assisted notes are far more “forwardable” than handwritten pages or slide photos, helping attendees justify their time at the event and spread learnings across their organizations.
What This Means for Planners
For event organizers, Session Snapshots go beyond attendee convenience—they help you prove and extend event value:
• Richer engagement story
When attendees are tapping Snapshots and interacting with transcripts, you’re not just capturing attendance—you’re capturing depth of engagement that will eventually reveal the content that resonates.
• Stronger post-event impact
High-quality, shareable notes make it easier for attendees to brief their teams, which extends your content’s lifespan and helps demonstrate long-term ROI.
• Differentiated on-site experience
Offering AI-powered note-taking and transcripts positions your event as a modern, tech-forward experience—something sponsors, speakers, and attendees all notice.
How to Start Using Session Snapshots
To get started:
• Connect with your Cvent account team or Customer Success contact to learn more about eligibility and rollout options.
• Explore the Attendee Hub Learning Center in Cvent Community for the latest documentation, learning paths, and training resources around Attendee Hub and its AI-powered features.
The Future of Event Notes Is Here
Traditional note taking won’t disappear overnight—but for events powered by Cvent Attendee Hub, it’s already evolving into something smarter, more accessible, and far more actionable.
With Session Snapshots, your attendees no longer have to choose between listening and remembering. They can do both—confidently.
Are you ready to help your attendees leave behind bad notes and blurry photos? Tell us in the comments how you’d use Session Snapshots at your next event, and what kinds of sessions you think will benefit most.
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