Job Board

• Support event choreography and logistics, including coordination of venue space and set ups, liaising with vendors, onsite supervision, function as key support staff, and troubleshoot needs for all major AJC events.
• Create and manage department and event budgets, including research and projections, payment authorization, invoice follow up and reconciliation.
• Manage and update multi-year conflict of event calendar for use agency wide in planning.
• Manage Kosher Food and Beverage programs, including curating refined, balanced, and creative menus focused on health and sustainability, vendor and venue research, and managing dietary restrictions needs for all participants. Maintain menu inclusivity policy for all relevant events
• Manage and oversee ground transportation services during events, including sourcing and overseeing vendors, contract negotiation, co-creating routes and schedules, coordinating execution of services onsite
• Review and negotiate contracts for hotels, restaurants, and other venues, as well as supplier contracts for event related services.
  Conduct venue research and site inspections

Additional responsibilities:

•  Assist in identifying staffing needs onsite; assist in defining and communicating roles and responsibilities.
• Assist customers and access reports through the AJC Global Forum registration software (Cvent).
• Research and work with external vendors to manage special projects.
• Support post-event activities including debrief memos and creating an event archive.
• Assist with set-up and break-down of events, as well as onsite production as necessary.
• Special projects as assigned.

Supervisory Role    

Individual contributor

Education, Training, and Experience    

• BA degree required.
• Minimum of 5 years of related work experience and intermediate job skills and knowledge.
• Certified Meeting Planner (CMP) credentials are a plus.

Knowledge, Skills, and Abilities    

• Passion for the mission, goals, and objectives of AJC
• Committed to AJC's core values: respect, accountability, integrity, innovation, and collaboration
• Passion for event-based work with experience in some of the following strongly preferred: event planning, catering and banquet services, hospitality industry.
• Thorough knowledge of kosher dietary laws.
• Demonstrates professionalism and high standards of conduct
• Ability to work collaboratively with individuals from diverse backgrounds
• Excellent communication skills (written, verbal, and listening)
• Strong organization and project management skills, including the ability to set priorities and meet deadlines
• Strong attention to detail
• A self-starter, willing to take the initiative. Capacity to multitask and work in a fast-paced and changing environment
• Willing and able to work outside of standard working hours, including early mornings, evenings, and/or weekends
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
• Must have knowledge of Cvent and relevant event software. Cvent certification is a plus.

Physical Demands    

Office employees:
•    Remaining in a stationary position, often sitting or standing for prolonged periods
•    Repeating motions that may include the wrists, hands, and/or fingers
•    Communicating with others to exchange information
•    Moving about to accomplish tasks or moving from one worksite to another

Disclaimers    

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation    

The salary for this position is $75,000 to $87,000 depending on relevant experience and location.

Benefits    

• Regular Full-time employee benefits:
• Medical, vision, and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
• Hybrid work schedule
• 403(b) participation, after one year of employment
• Transit plan
• Competitive Paid Parental Leave

*After applicable waiting or probationary periods have been met

Please submit your application to:  https://ajc.hire.trakstar.com/jobs/fk0zqiz?source=

AJC is an equal opportunity employer.