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  • 1.  ⭐Best Practices for Hosting a Cvent Day at Your University!⭐

    Posted 08-18-2025 17:49

    Bringing together campus event planners, decision-makers, and registration managers for a dedicated Cvent Day can be a game-changer for higher education institutions. Recently, the University of Florida's Office of Professional and Workforce Development (OPWD) hosted UF Cvent Day to showcase how the platform supports events of every size and purpose-from academic conferences to departmental meetings.

     

    Here are some best practices, tips, and tricks to make your own Cvent Day impactful:

     1. Identify and Invite the Right Audience
    Target decision-makers and hands-on event planners from colleges, departments, and administrative units. The biggest wins come when those who select tools and those who use them every day are in the same room.

     2. Showcase Real Campus Use Cases
    Nothing connects more than peer examples. Include sessions where internal teams share how they've used Cvent for cost savings, efficiency, or attendee engagement.

     3. Emphasize the Mission Connection
    Highlight how event technology supports the broader university mission-whether it's fostering academic collaboration, increasing community outreach, or improving operational efficiency.

     4. Provide Hands-On Demos
    Offer live demonstrations so attendees can explore features firsthand, ask questions in real time, and imagine new possibilities for their own events.

     5. Facilitate Peer-to-Peer Networking
    Build in time for open discussion so participants can share tips, challenges, and creative solutions with each other.

     6. Involve Cvent Representatives
    Give attendees direct access to Cvent experts who can address technical questions, provide platform updates, and share higher education-specific strategies.

     7. End with Actionable Next Steps
    Ensure participants leave knowing how to start (or expand) their use of Cvent, connect with your campus's central event team, and access ongoing support.

    Hosting a Cvent Day isn't just about learning software-it's about fostering a campus-wide culture of collaboration, innovation, and mission-driven event excellence.



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    Katherine Risher
    Assistant Director
    University of Florida - Conference DepartmentUnited States
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  • 2.  RE: ⭐Best Practices for Hosting a Cvent Day at Your University!⭐

    Posted 09-04-2025 13:27
    Edited by James Rose 10-06-2025 09:45

    Katie,

    WOW this is an impressive list.

    After reading your post I have a couple of questions.

    • Approximately how many event planners across your university attended?
      • Which event types did you choose to demo or showcase to the group?
    • Did you demonstrate the Attendee Hub or OnArrival?
    • How long was the Cvent Day?
      • Did your Lead Customer Success Advisor, Event Solutions attend?
    • What after actions or actionable steps did you provide to the event planners for adoption of Cvent?
    • What after actions or actionable steps did you learn from hosting such an event?

    Again, this is an amazing post and if you had any more insights or pictures that would be great.



    ------------------------------
    James Rose | Senior Web Developer and Platform/Product Manager
    Digital Infrastructure
    Office of University Development | University of Michigan
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  • 3.  RE: ⭐Best Practices for Hosting a Cvent Day at Your University!⭐

    Posted 10-03-2025 07:48

    Hi James,

    Thank you for reading and for your patience. We had a busy month of travel for different client sites and are in the process of hiring two team members.

    For our Cvent Day, we had 60 planners across UF in attendance, which was the most registrations the Cvent team has seen for hosting a Cvent Day at a university. During the event, we showcased a custom registration page, website landing page, the mobile app, check in through on arrival, and on site badge printing. Cvent Day was from 9AM-12:30PM and we had our Customer Success Advisor (Greg Strong),  Senior Principal Account Manager (Danielle Galloway), Senior Account Executive for Higher Education (Ashley Spagnoli), and Senior Director of Sales for Higher Education (Will Knecht) all in attendance and to help present and support the success of the event. After action steps included a post event survey to collect feedback on the day, personalized follow up calls and meetings with attendees to gather more data on their event and registration needs, and post event meetings with the Cvent team to review feedback and collaborate on next steps. This was an amazing event and I highly recommend hosting one at your university!



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    Katherine Risher
    Assistant Director
    University of Florida - Conference DepartmentUnited States
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    Original Message


  • 4.  RE: ⭐Best Practices for Hosting a Cvent Day at Your University!⭐

    Posted 10-06-2025 09:30

    This is great Katherine.  I was telling Greg a couple of weeks ago I thought about this while at Connect.  He told me about your event and how successful it was.  

    Thank you for sharing.  



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    Lois Stuckey
    Manager, Event Services
    College of Human Sciences & Education - Louisiana State University
    lstuck1@lsu.edu
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    Original Message


  • 5.  RE: ⭐Best Practices for Hosting a Cvent Day at Your University!⭐

    Posted 10-07-2025 07:01

    Hi Lois, I would highly recommend hosting a Cvent day at our university! We know that sometimes things can move at the slower university pace, but it was a very important and impactful event to bring different leadership figures and staff together across campus. Greg is also also super!



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    Katherine Risher
    Assistant Director
    University of Florida - Conference DepartmentUnited States
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    Original Message


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