Open Forum

Hello all! Hope everyone is off to a great day.  My question for the cvent community is: is there a way to have two events in cvent can talk to each other? 

Our company uses cvent for our large conferences of about 2,000-5,000 people. 10% of those people are included in a subcategory of the conference - our VIPS (200-300 people). Those VIPS receive a full accommodations package of airfare, hotel accommodations, specialty e-mails, and their own agenda that overlaps with the main conference agenda. They have a separate approval process before registering for the main event. I have been doing all of that manually (takes HOURS) so we would like to use cvent to organize my event without have a double registration and hopefully just have my attendees bleed into the larger conference.

Is there a way to still have two separate events to organize the data and logistics of everyone in my VIP event and then have that talk to another created event in cvent?

Thank you!
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Natalie Lutz
Field Marketing Specialist
ConnectWise, LLCUnited States
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Hi Natalie, 

We often have setups exactly like you are describing, however we do it all in the one event. You can set up completely different experiences for different types of people - including agenda, approvals, hotel, airfare etc. What issues have you experienced in the past by having them in the one event? 

When you say "organize the data" do you already do this b invitation lists, registration types, registration pathways and reports?

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Hayley Contegiacomo
CTO
Huddle Agency
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Hi Hayley, 

We have never done them in one event. Are you able to have an agenda that works for the main registrants (larger conference) as well as an additional agenda that works for the VIPS? However the VIP agenda is designed so they don't miss out on the main conference agenda too - so both apply to them. 

When you say you set up completely different experiences for different types of people do you do that by reg path? We have never done this before and I am pretty new to the process. Like I said - everything in the VIP role was manual and I would love to automate it with e-mails, hotel, airfare, etc.

To answer your above question - I organized all the data manually but we did have a separate pathway for them. 

Thank you!

------------------------------
Natalie Lutz
Field Marketing Specialist
ConnectWise, LLCUnited States
------------------------------

Original Message:
Sent: 12-05-2022 15:26
From: Hayley Contegiacomo
Subject: Can 2 Separate Events talk to each other?

Hi Natalie, 

We often have setups exactly like you are describing, however we do it all in the one event. You can set up completely different experiences for different types of people - including agenda, approvals, hotel, airfare etc. What issues have you experienced in the past by having them in the one event? 

When you say "organize the data" do you already do this b invitation lists, registration types, registration pathways and reports?

------------------------------
Hayley Contegiacomo
CTO
Huddle Agency
------------------------------

Hi Natalie, 

Absolutely! You can have it so the VIP has the main agenda and all the VIP add on agenda items. You can automate this so they get the main agenda and VIP agenda, or you can auto assign the main agenda and they select the other VIP agenda items. 

Reg paths are used if VIP needs to be able to select hotel whereas non VIPs dont. Same with flights, approval etc. So you would use a mix of registration types & pathways to get your correct setup. Possibly also using admission items however I would have to know more about your requirements. 

Then for reports, you can set them up and put a filter on for VIP and non VIP, if ever you only want to look at that one specific group. Or you can take the filter off if you want to see the event as a whole. 

There is a lot you can do with cvent and most of it can be done automatically! Im happy to give you the layout of how I would build it if I were you to minimize the manual hours you are putting into the reg mgmt.

------------------------------
Hayley Contegiacomo
CTO
Huddle Agency
------------------------------

Original Message:
Sent: 12-05-2022 15:34
From: Natalie Lutz
Subject: Can 2 Separate Events talk to each other?

Hi Hayley, 

We have never done them in one event. Are you able to have an agenda that works for the main registrants (larger conference) as well as an additional agenda that works for the VIPS? However the VIP agenda is designed so they don't miss out on the main conference agenda too - so both apply to them. 

When you say you set up completely different experiences for different types of people do you do that by reg path? We have never done this before and I am pretty new to the process. Like I said - everything in the VIP role was manual and I would love to automate it with e-mails, hotel, airfare, etc.

To answer your above question - I organized all the data manually but we did have a separate pathway for them. 

Thank you!

------------------------------
Natalie Lutz
Field Marketing Specialist
ConnectWise, LLCUnited States
------------------------------


Original Message:
Sent: 12-05-2022 15:26
From: Hayley Contegiacomo
Subject: Can 2 Separate Events talk to each other?

Hi Natalie, 

We often have setups exactly like you are describing, however we do it all in the one event. You can set up completely different experiences for different types of people - including agenda, approvals, hotel, airfare etc. What issues have you experienced in the past by having them in the one event? 

When you say "organize the data" do you already do this b invitation lists, registration types, registration pathways and reports?

------------------------------
Hayley Contegiacomo
CTO
Huddle Agency