Happy Wednesday everyone! Let's kickstart with our next edition of the Tip of the Week discussion!
Simple meetings often make up the majority of planned meetings each year. Some challenges that come with planning simple meetings include central meeting team has limited bandwidth, occasional planner overspending, lack of visibility and training, and policy and process compliance.
Here are some tips to manage spend and save time on your simple events.
1. Meeting Request Form
➢ Streamline process of requesting meetings
➢ Effectively track event related data
➢ Ability to create events directly from the meeting request
2. Budget Management
➢ Track event related expenses
➢ Organize spending and track allocations
➢ Configure a template to utilize across multiple events
➢ Reporting & cost savings formulas
3. Simple, Easy To Use Venue Sourcing Technology
➢ Information guide: get the latest updates from hotels
➢ Quickly find venues that meet event requirements
➢ Ensure cancelled space credits are visible to use before they expire
➢ Send RFP to multiple venues at once
➢ Include local Convention & Visitors Bureau and NSOs on RFPs for assistance
➢ Open up event to RFP showcase so venues can find you & give competitive rates
➢ Compare bids side-by-side to better negotiate
➢ Track savings, overall spend and have complete visibility into event program
4. Self-service Access Portal for Simple Meetings
➢ Easy to implement centralized portal
➢ With defined workflow and policies
➢ For ALL planners to use to source and book simple meetings
➢ Freeing up your planning team's time
Questions for you:
- How many simple meetings do you have each year?
- What are some challenges you face with simple meetings?
Want to learn more about leveraging technology to save time and money in the new event landscape? Register now for our upcoming Customer Success Series - Saving Time and Money on Events of All Sizes - today!
As always, we look forward to seeing your comments below! #CventTip
Assistant Team Lead, Online Community Marketing