Managing event logistics effectively can make or break your campus events. Whether you're organizing orientation sessions, alumni gatherings, or academic conferences, having the right logistics strategy is crucial for success.
Here are some essential logistics considerations for your higher education events:
1. Clarify your event goals and your event value proposition
2. Create an event planning timeline
3. Consider logistics in your venue choice
4. Assign team members to key logistics tasks
5. Spend time creating clear signage
6. Clarify logistics expectations with every vendor
7. Customer service training
8. Read reviews of vendors
9. Event space walkthroughs
10. Create a day-of communication plan
11. Coordinate 'bump in' with multiple vendors
12. Schedule time for a run-through
13. Assign a specific team member to a troubleshooting role
14. Make sure team members are recognizable to attendees
15. Schedule bump out, too
16. Remain on-site until the last vendor has left
17. Conduct a post-event debrief and attendee surveys
Here are a few questions to get started:
What logistics challenges do you face most often at your institution's events?
How do you handle last-minute logistics changes during campus events?
Let's share our experiences and insights to help each other improve social media strategies for educational event promotion!
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Marcia Altman
Customer Success Manager
Cvent HQ
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