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  • 1.  Room Block Management Strategy

    Cvent Staff
    Posted 11-13-2023 10:57
    Edited by Megan Clark 11-13-2023 14:37

    Happy Monday! We are ready to start this week with our Huddle of the Week!

    Are you feeling the pinch of rising event costs? Don't worry, you're not alone. But there is one thing you can do to offset those costs: mastering room block management strategies.

    Create new revenue streams by implementing strategies into your room block management process, including:

    • Activating sponsorships and charging booking fees
    • Negotiating to receive rebates from hotels or CVBs
    • Using technology to set inventory alerts and promote shoulder nights



    Questions for you:

    1.  Do you have a room block management strategy?
    2.  Do you use Passkey for room block management?



    Do you want to learn how you can create revenue streams by implementing strategies into your room block management process? Register now for our upcoming webinar on November 15th - Increase Event Revenue: Make Your Room Blocks Work for You to learn more!

    Do you want to plan smarter, not harder with the Cvent Exchange? Register now for our online demo on December 5th - From Tedious to Effortless: Automating Room Block Management with Passkey to learn more!

    #Passkey
    #ManagingRoomBlocks
    #HuddleoftheWeek
    #VoiceIt

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    Megan Clark
    Assistant Team Lead, Online Community Marketing
    Cvent
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  • 2.  RE: Room Block Management Strategy

    Community MVP
    Posted 11-15-2023 08:29
    1.  Do you have a room block management strategy?
      Not really - we rarely do room blocks
    2.  Do you use Passkey for room block management?
      We have used it a couple of times


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    Lori Wildman
    Marketing Director
    lwildman@dmainc.com
    DuCharme, McMillen & Associates, Inc.United States
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  • 3.  RE: Room Block Management Strategy

    User Group Member
    Posted 11-16-2023 11:47
    1.  Do you have a room block management strategy? We only have a few events a year that require room block management, we usually unfortunately just end up asking room needs as part of the registration process and managing everything manually
    2.  Do you use Passkey for room block management? When the hotel offers passkey we try and use it but often there are hotels that do not have it, and we do not possess our own license to manage it for those hotels that do not.


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    Rachel
    NJ
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  • 4.  RE: Room Block Management Strategy

    User Group Member
    Posted 11-17-2023 07:37
    1.  Do you have a room block management strategy? Working on a new one
    2.  Do you use Passkey for room block management? No, but if there is a need, we will look at that.


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    Mary Ann Hall
    Event Specialist
    Federal Reserve Bank of Chicago(CRSO Department)
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  • 5.  RE: Room Block Management Strategy

    User Group Member
    Posted 11-17-2023 09:09

    Questions for you:

    1.  Do you have a room block management strategy? No. In fact, we are moving away from quite as many room blocks as we used to do because people have so many other strategies for accommodations (ex. AirB&B, staying with friends/family, always booking on Marriott points, etc). Hotels have also increased attrition rates and pushed the deadline further out from the event date in our area, so we've consolidated our blocks to fewer hotels.
    2.  Do you use Passkey for room block management? No


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    Cate Liverman
    in_person
    UVA Medical Alumni Association and Medical School FoundationUnited States
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  • 6.  RE: Room Block Management Strategy

    User Group Member
    Posted 11-17-2023 09:23
    1.  Do you have a room block management strategy? Not really - I'm third-party so it comes down to the client's wishes.  Sometimes they manage, sometimes we do.
    2.  Do you use Passkey for room block management? We do if we're using Cvent for registration


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    Julie-Michelle Davis, CMP
    Meetings Manager
    Amex GBT - USA
    Remote Location - Texas
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  • 7.  RE: Room Block Management Strategy

    Community MVP
    Posted 11-17-2023 14:39
    1.  Do you have a room block management strategy? YES 
    2.  Do you use Passkey for room block management? No...:(


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    Colleen Beck
    Director of Sales & Marketing
    The Westin Tampa Bay
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  • 8.  RE: Room Block Management Strategy

    Posted 11-20-2023 09:28
    1.  Do you have a room block management strategy?
      - If dates are flexible, we'll ask the hotel for different arrival dates within the same week to get the best possible rate for our budget as well as attendees. We use historical data to ensure we are not over- or under-blocking too. 
    2.  Do you use Passkey for room block management?
      -Not currently, but always interested in learning new things!


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    Allyssa Schulz-Fricker
    Event Manager
    State Policy Network
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  • 9.  RE: Room Block Management Strategy

    User Group Member
    Posted 11-22-2023 07:01
    1.  Do you have a room block management strategy- yes. Constantly evolving 
    2.  Do you use Passkey for room block management - yes


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    Justina Hulen
    Events Director
    RSLC
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  • 10.  RE: Room Block Management Strategy

    User Group Member
    Posted 11-22-2023 11:18
    1.  Do you have a room block management strategy? We ask room needs as part of the registration process. We always pre-book with the hotels, and everything gets updated as the needs evolve, until the final deadline.
    2.  Do you use Passkey for room block management? No


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    Cassandre Therrien
    Technology Coordinator - Groups, Meetings and Events
    Les Voyages Laurier Du Vallon
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