Open Forum

Does Cvent have an integrations or support to create a run of show from the session and speaker information entered into the event portal

#eMarketing
#MeetingsManagement

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Beth Simpson
Event Manager
NIIMBL (University of Delaware)United States
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Hi Beth,

Would this be for an in-person event or a virtual or hybrid event? When using our professional services team to help out with a virtual event, we do have the option where your Project Manager can work with you to help create a virtual run of show/production schedule. 

We would love to hear if any Cvent customers have any other suggestions for tools that they use to create their run of shows for their events that they can share with Beth, too! 

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Julia Plymack
Senior Customer Success Manager
Cvent
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I have a background in stage and production management, so my run of show is based on paperwork I used to do for theatre gigs.  I create a schedule matrix for each event which is a giant spreadsheet with a column for every space being used and each row representing a 15-minute time block.  This is how I determine what sessions are presented in which rooms at which times and is what I reference to then create the session import spreadsheet for Cvent. 

I take that schedule matrix, add in all of the other things going on in each space that I need to know about - staging rooms for specific presentations, any equipment that needs to move from one room to another, who is doing the pre-session check-in with presenters in each room, etc. and use that as my run of show. 

I've attached an example version of what I used for my most recent conference event.  I'd love to see what other event planners are using, too!

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Jess Olcott
Training Program Coordinator
ETC, Inc.
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