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Dear All,
I would be very happy to get your feedback on my following question.
I am setting up an Attendee Hub/Attendee Website for an hybrid event.

There will be polling for most of the sessions + sessions feedback survey.
Should I create a one all day virtual session so virtual attendees can stay connected all day and don't have to re-enter each new session to watch the streaming or shall I add a virtual option to each session so I will be able to know how many attendees have followed each streamed sessions.
Same for the polling, would that work to assign the questions to the one long virtual session + the onsite session (for results export)

And what about the sessions feedback survey. With one long virtual session I don't know how to handle this as I woul need to plan the survey to many different scheduled throughout the day.

Thank you for your help on that.

#ManagingHybridEvents
#ManagingVirtualEvents

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Audrey Barton
Johnson & Johnson Services, Inc. (DePuy Synthes Companies)United States
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We host a multi-day hybrid conference each year with really great success.  I would 100% suggest individual sessions.  We set our agenda up with all of the sessions for the week and then people are able to login to which sessions they want to attend or can come back and watch them on demand.   There are several aspects of a full day recording that I can see as challenging.  Definitely the reporting and feedback as you mentioned, but also assigning speakers and moderators, if there are PowerPoint slides or other handouts that will be attached.   You also need to consider your video set-up, are all the virtual sessions in the same room? The video feed and settings would have to change for each session as well then.   

We use Audience Segments (Virtual and In-Person) to set the availability of sessions so things that are in-person only don't show up for virtual attendees, then they aren't trying to join a session that isn't recorded.  We also do a few virtual only events on the agenda, a morning chat, an evening social hour with bingo and a closing discussion with some prizes, so they have some interaction with each other throughout the event.

Ultimately if you are creating the individual sessions for your in-person event, it would be minimal extra work to use those for virtual as well.   Happy to chat more if you have any other questions.

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Carrie Burnett
Program Specialist
University Risk Management and Insurance AssociationUnited States
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Thank you so much for your detailed answer. Ok I had set this up already session per session so it'll stay this way. My only concern is that the video streamkey will change each time so it is a source of mistake. It is another extra task not to forget.
But as you mentioned it'll be easier with exports and surveys.

Thanks a lot.

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Audrey Barton
Johnson & Johnson Services, Inc. (DePuy Synthes Companies)United States
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Original Message:
Sent: 01-21-2026 10:11
From: Carrie Burnett
Subject: Sessions set-up in hybrid event

We host a multi-day hybrid conference each year with really great success.  I would 100% suggest individual sessions.  We set our agenda up with all of the sessions for the week and then people are able to login to which sessions they want to attend or can come back and watch them on demand.   There are several aspects of a full day recording that I can see as challenging.  Definitely the reporting and feedback as you mentioned, but also assigning speakers and moderators, if there are PowerPoint slides or other handouts that will be attached.   You also need to consider your video set-up, are all the virtual sessions in the same room? The video feed and settings would have to change for each session as well then.   

We use Audience Segments (Virtual and In-Person) to set the availability of sessions so things that are in-person only don't show up for virtual attendees, then they aren't trying to join a session that isn't recorded.  We also do a few virtual only events on the agenda, a morning chat, an evening social hour with bingo and a closing discussion with some prizes, so they have some interaction with each other throughout the event.

Ultimately if you are creating the individual sessions for your in-person event, it would be minimal extra work to use those for virtual as well.   Happy to chat more if you have any other questions.

------------------------------
Carrie Burnett
Program Specialist
University Risk Management and Insurance AssociationUnited States
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