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Tips Every Event Planning Coordinator Should Follow

  • 1.  Tips Every Event Planning Coordinator Should Follow

    Posted 01-10-2024 08:34

    Hi all, let's begin our next edition of the Tip of the Week discussion! Across every industry, meeting and event coordinators are some of the hardest-working people out there. They're expert planners and communicators, and, ultimately, they're responsible for creating experiences that bring the client's vision to life. 

    These are the top event planning tips you never learned in school: 

    Tip #1: Become best friends with data 

    Every decision you make can and should be supported by data. Start to experiment with measuring NPS and implementing surveys that go beyond opinions and anecdotes. Use quantifiable metrics to determine that the decisions you make are having a real effect. 

    Tip #2: Creativity is key 

    Stay creative by looking for inspiration outside of the events world. 

    Tip #3: Think like an anthropologist 

    If you manage events in cities across the country (or across the globe), you need to understand the culture and people in that location. Consider the nature and demographic makeup of the city your event is in to avoid any serious oversights. 

    Tip #4: Pics or it didn't happen 

    One way is to find out if attendees are sharing photos or using your event hashtag on social media. Design your event in a way that encourages interaction on social media. For example, create a pop-up photo booth, or paste the Instagram logo throughout the venue as a call-to-action.  

    Tip #5: Find properties you trust & grow your network 

    The main reason planners spend so much time on site visits is that they don't always have venues or contacts they trust in a given city.  

    Tip #6: If you rest, you rust 

    Invest in your learning. You spend all of your time bringing people together to celebrate, make connections or to educate themselves. What are you doing about improving the quality of your events? Volunteer your time with an industry organization. Or sign up for events and tradeshows that you've always dreamed of attending. 

    Tip #7: Make events green again 

    It's time for us all to do our parts and look for opportunities to lessen our carbon footprints. Ask about green event programs or sustainable alternatives available at the venues you're working with. Promote the fact that you've designed an event experience with sustainability in mind 

    Questions for you:  

    • How do you stay updated with industry trends and innovative ideas? 
    • How do you evaluate event success and gather feedback for improvement? 

    #CventTip #TipoftheWeek


    #Creating/ManagingEvents

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    Megha Jetley
    Manager
    Cvent Marketing Department
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  • 2.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-11-2024 17:17

    Hi Megha,

    • How do you stay updated with industry trends and innovative ideas? 
      • Cvent blogs and information, other industry-related experts and companies
    • How do you evaluate event success and gather feedback for improvement? 
      • We try to utilize actual datapoints whenever we can, and provide a post-event survey to attendees 


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    Lori Wildman
    Marketing Director
    lwildman@dmainc.com
    DuCharme, McMillen & Associates, Inc.United States
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  • 3.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-12-2024 10:05
    • How do you stay updated with industry trends and innovative ideas?  Blogs, newsletters from industry trends, social media, industry events
    • How do you evaluate event success and gather feedback for improvement? We try to gather as much feedback from attendees and stakeholders as possible from post-event surveys


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    Rachel
    NJ
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  • 4.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-12-2024 06:19

    Hi Megha, 

    • How do you stay updated with industry trends and innovative ideas?  Cvent community and resources and LinkedIn
    • How do you evaluate event success and gather feedback for improvement? Participation rate vs registration and post event surveys


    ------------------------------
    Maria Pedrosa [Designation]
    EMEA Event Manager
    W.L. Gore & Associates Spain
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  • 5.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-12-2024 07:28
    • How do you stay updated with industry trends and innovative ideas? research and articles
    • How do you evaluate event success and gather feedback for improvement - post event surveys


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    Mary Ann Hall [Designation]
    Event Specialist
    Federal Reserve System
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  • 6.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-12-2024 11:12
    • How do you stay updated with industry trends and innovative ideas?  LinkedIn - following certain groups and companies
    • How do you evaluate event success and gather feedback for improvement?  Feedback surveys and making notes of verbal feedback when on-site from attendees, staff, and volunteers


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    Julie-Michelle Davis, CMP
    Meetings Manager
    Amex GBT - USA
    Remote Location - Texas
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  • 7.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-12-2024 11:24
    • How do you stay updated with industry trends and innovative ideas? Industry conferences, polls of peers, Cvent blogs
    • How do you evaluate event success and gather feedback for improvement? Post-event surveys, social media engagement


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    Cate Liverman
    Director- Constituent Relations
    UVA Medical Alumni Association and Medical School FoundationUnited States
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  • 8.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-16-2024 09:46
    Edited by Allyssa Schulz-Fricker 01-16-2024 09:46

    Hi Megha, 

    • How do you stay updated with industry trends and innovative ideas? 
      • Newsletters, emails, Cvent Celebrity, colleagues and FB groups. 
    • How do you evaluate event success and gather feedback for improvement?
      • Post-event surveys still give us the best feedback.



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    Allyssa Schulz-Fricker
    Event Manager
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  • 9.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-16-2024 10:12
    • How do you stay updated with industry trends and innovative ideas? 
      • read current publications and attend webinars. 
      • Keep up with other professionals in the industry with discussions. 
    • How do you evaluate event success and gather feedback for improvement? 
      • surveys
      • hard data (reg numbers, budget)


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    Kristina Johnson
    Director Meeting Services
    LEO EventsUnited States
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  • 10.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-16-2024 11:19
    • How do you stay updated with industry trends and innovative ideas? CVENT Communities and blogs
    • How do you evaluate event success and gather feedback for improvement? Survey data


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    Colleen Beck
    Director of Sales & Marketing
    The Westin Tampa Bay
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  • 11.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-16-2024 12:24

    The Prince 2 Project Management Qualification is very very useful when just starting out as an event planner. 



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    Megan Pears
    Events Manager
    Advanced Business Software and Solutions LtdUnited Kingdom
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  • 12.  RE: Tips Every Event Planning Coordinator Should Follow

    Posted 01-17-2024 11:22

    Hi everyone!

    • How do you stay updated with industry trends and innovative ideas? Cvent Celebrity and regular Cvent product update help with keeping up with trends and often provide neat ideas we can implement in our events. I also try to attend conferences/events to see what others are doing and see if that sparks any good ideas! 
    • How do you evaluate event success and gather feedback for improvement? We collect feedback from attendees of course but also our internal team at all level of involvement. We also measure through the data we have access to from Cvent. 


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    Sophie Pierronnet
    Education & Training Manager
    Electronic Theatre Controls, Inc.
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