Exhibitor Management Learning Center

Exhibitor Management
Learning Center

Manage logistics and deliver ROI with ease with Exhibitor Management.

Managing exhibitors is one of the most important and time-consuming parts of your job. Save time by streamlining exhibitor tasks and communications, eliminating the need for back-and-forth coordination. Ensure they're getting value from your event - and that you're able to prove it - so that they keep coming back each year.

Explore Exhibitor Management resources

Getting started

Welcome to Exhibitor Management! We’re excited to get started and help launch your event.

Recommended training

In this course, you will learn about the basic components of the exhibitor management feature, including how to add exhibitors and register booth staff, create tasks that will need to be completed by exhibitors, allocate your LeadCapture licenses, set up a virtual exhibitor booth, and finally access emails that are sent to exhibitors.

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Setup

Exhibitors in Your Event
Add Exhibitors to Event
Import Exhibitors to Event
Create Sponsorship Levels

Customize

Custom Exhibitor Fields
Add Exhibitor Content
Create Exhibitor Tasks
Access Engagement Metrics

Sponsorships

Sponsor Package Template
Onsite Solutions
Attendee Hub
Exhibitor Appointments

Additional support

Booth Staff Registration
Assign to Onsite Staff
Using Sponsored Sessions
Automatic Exhibitor Emails

Attendee Hub

Prepare Exhibitor Portal
Using the Exhibitor Portal
Exhibitor Engagement
Export Engagement Metrics

Virtual events

Staff Exhibitor Booth
Drive Engagement
Visit an Exhibitor Booth

LeadCapture

Using the Exhibitor Portal
Add Custom Questions
Export Leads Post-Event
Export Leads for Exhibitors

FAQ

Remove an Exhibitor
Remove Featured Exhibitor
How do I unassign a task?
Remove LeadCapture License

Join the conversation

Exhibitor Management discussions

  • Discussion

    Hello, I am looking to send a mass email to our exhibitors with their booth numbers. The booth name has been assigned in the exhibitor portal. However, there is no custom data tag for the booth name ...

  • Discussion Thread

  • Exhibitor Profile

    Posted by: Karen McDonald, 01-29-2026 09:39
    Discussion

    Hello, I've added several new exhibitors to the portal. The admin has access to the portal/profile, however they are not able to set up the profile and neither can I. What's going on? Karen #ExhibitorManagement ...

  • Exhibitor Profile

    Posted by: Karen McDonald, 01-29-2026 09:39
    Discussion Thread

  • Discussion

    Hi Frances, Thank you for flagging the issue with some exhibitors intermittently appearing as Hidden and dropping off your website. Based on how the hidden setting for exhibitors works, here are the ...

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Product news

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Submit a product idea

Submit and vote on fresh product ideas and enhancements to help drive the future of Cvent and power your virtual, hybrid, and in-person event programs. We look forward to hearing your feedback!

Submit an Exhibitor Management idea

Beta Program Opportunities

Cvent's Beta Programs let you try new features early and shape the final product with your feedback. Join us to influence future product developments.

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Customer stories


CAIS

“Sponsors and exhibitors are a huge part of our events, and our events are a big aspect of the marketing program and a big driver of ROI for the overall firm. We're a lean team, so the use of the Exhibitor Management tool undoubtedly helps take some of the manual process off our team.”


Joanna Munjack, Director of Events

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WSIPC

“We used Exhibitor Management and gave them the opportunity to customize as they liked in the tool. They could add documents, videos, and do all the things they wanted to do right there in the tool. It was so simple and easy for them, and it provided to be a good investment for our sponsors and exhibitors.”

Jamie Cowan, Account Manager

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