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  • 1.  Large Event Registration

    Posted 02-17-2023 04:55

    Hi Community,

    I am looking to run a large event, where there will be a number of 'Host' attendees.

    Hosts will be known prior to the event, therefore can be preregistered, however regular Attendees will be selected by Hosts at any point in the lead up to the event, and may register through a Cvent registration site.

    The issue I am running into is I cannot determine a way to assign 'Tables' to a host, with a set amount of seats per table.
    This would ideally grant each Host's party a certain capacity for attendees to prevent overbooking.

    One potential solution I thought of would be to provide each Host with a 'password', which when entered by an attendee into a field would allow them to register, and assign them a corresponding Registration Type with set capacity. I am unsure however whether such a thing can be set up.

    Ideally, without a Host, an attendee would not be able to register.

    Any ideas on how I could pull this off?

    Thanks!

    Cameron


    #AbstractManagement
    #Registration

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    Cameron Warburton
    Administrator
    Inconnection UK LtdUnited Kingdom
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  • 2.  RE: Large Event Registration

    Posted 02-17-2023 09:50

    You had me until I got to tables. :)

    You can password protect the event registration. Then use the language manage module to change the text to say, registration will open on this day.

    Text ID: EventGuestSide_WebsitePassword_HelpText__resx

    Default: Enter the passcode and click <b>Submit</b>.

    Custom text: Registration opens Dec 1, 10:00 AM.

    If you know who they will be attending, you can create an invitee list and in site designer allow only those on the list to register.

    And reading your question again, I am probably totally off base but it may spure another idea by someone. :)



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    Steven Schlossman
    Jack of all trades. Master of none.
    BMW Car Club of America
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  • 3.  RE: Large Event Registration

    Posted 02-23-2023 12:19

    Hi Cameron,

    Voucher codes sound to be exactly what you are looking for! Provide each host with a code that they can provide to their selected attendees and place a capacity on the code. Attendees will then need to use a code to register or else they cannot proceed: https://support.cvent.com/s/communityarticle/Adding-Voucher-Codes-to-a-Flex-Event?is_article=true&lang=en_US&searchFor=voucher%20codes&page=1 



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    Madeline Stalnaker
    Lead Client Success Advisor
    Productive UtilizationUnited States
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  • 4.  RE: Large Event Registration

    Posted 02-23-2023 13:21

    I've never used Voucher Codes. How are they different than Discount Codes?



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    Steven Schlossman
    Jack of all trades. Master of none.
    BMW Car Club of America
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    Original Message


  • 5.  RE: Large Event Registration

    Posted 02-27-2023 17:10

    Discount codes allow you to offer different pricing structures, while voucher codes act as true passwords to the event. The voucher code is the first thing a registrant enters before being allowed to register for the event. Voucher codes are very commonly used when invite groups of people from different organizations and allow you to set a capacity on how many can come from each group. 



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    Madeline Stalnaker
    Lead Client Success Advisor
    Cvent
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    Original Message


  • 6.  RE: Large Event Registration

    Posted 02-27-2023 20:48

    Thank you for the explanation. :)



    ------------------------------
    Steven Schlossman
    Jack of all trades. Master of none.
    BMW Car Club of America
    ------------------------------

    Original Message


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